Office Support Specialist

3 weeks ago


Burnaby, British Columbia, Canada GDL Carpentry Services Ltd. Full time

GDL Carpentry Services Ltd. is seeking an experienced Office Support Specialist to join our team. As an Office Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, coordinating information flow, and maintaining office supplies.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Order office supplies and maintain inventory
  • Arrange travel and related itineraries
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms, and other documents

Computer and Technology Knowledge:

  • MS Excel
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office

Support for Diversity and Inclusion:

  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Assists with immediate settlement needs of newcomers and/or refugees
  • Supports social and labour market integration of newcomers and/or refugees
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster
  • Supports newcomers and/or refugees with foreign credential recognition
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
  • Provides diversity and cross-cultural training to create a welcoming work environment for newcomers and/or refugees

Support for Youth:

  • Participates in a government or community program or initiative that supports youth employment
  • Offers on-the-job training tailored to youth
  • Offers mentorship, coaching, and/or networking opportunities for youth
  • Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans:

  • Participates in a government or community program or initiative that supports Veterans
  • Offers mentorship, coaching, and/or networking opportunities for Veterans
  • Provides awareness training to employees to create a welcoming work environment for Veterans
  • Recruits Veterans and other candidates with military experience through targeted hiring initiatives
  • Assists with immediate transition needs of Veterans
  • Offers workshops, counselling services, or other resources to help Veterans navigate their transition into the civilian workforce
  • Supports Veterans in translating their military skills and experience into the language of the civilian job market
  • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace

Support for Indigenous People:

  • Participates in a government or community program or initiative that supports Indigenous people
  • Offers mentorship, coaching, and/or networking opportunities for Indigenous workers
  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses, and organizations
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  • Facilitates access to Elders who can offer support and guidance to Indigenous workers

Support for Mature Workers:

  • Applies hiring policies that discourage age discrimination
  • Provides staff with awareness training to create a welcoming work environment for mature workers
  • Offers mentorship, coaching, and/or networking opportunities for mature workers

Support for Visible Minorities:

  • Participates in a government or community program or initiative that supports members of visible minorities
  • Applies hiring policies that discourage discrimination against members of visible minorities
  • Offers mentorship programs that pair members of visible minorities with experienced employees
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Requirements:

  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience

Work Environment:

  • Permanent position
  • 40 hours per week
  • English language


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