Executive Assistant to MBA Program

1 day ago

Richmond, British Columbia, Canada Trinity Western University Full time
Job Summary

We are seeking an experienced and organized Executive Assistant to provide administrative support to the MBA Program at Trinity Western University. As a key member of our team, you will be responsible for providing exceptional administrative assistance to faculty, staff, and students.

Key Responsibilities
  • Office Administrative Assistance
    • Serve as the primary liaison and receptionist for the MBA program, greeting students and guests, answering questions, and taking clear messages.
    • Provide administrative and secretarial support to the MBA Director, Program Manager, and Coordinator.
    • Assist with classroom arrangements, prepare class lists, and name tents for all Richmond MBA classes.
    • Schedule meetings, maintain calendars, and take meeting minutes as required.
    • Coordinate travel studies, including flights, hotels, and documentation collection.
  • Program Support
    • Data entry of student information and study plans into excel spreadsheets for analysis.
    • Gather grade reports from faculty and submit to the Provost/Registrar's Office.
  • Faculty Support
    • Assist part-time and full-time faculty with setting up and maintaining Moodle.
    • Set up new faculty and staff with parking passes, office space, and other necessary resources.
    • Making travel and accommodation arrangements for MBA faculty teaching in Richmond.
  • Student Support
    • Act as a general liaison between students and faculty, providing accurate information about the MBA program.
    • Assist students with course registration as needed.
  • Marketing Support
    • Maintain accurate databases for alumni and external contacts.
    • Support marketing efforts by updating materials, website, and social media.
    • Determine and order promotional items for new students and guest lecturers.
  • Event Planning and Assistance
    • Book facilities on and off campus as required.
    • Assist in planning events related to the MBA program, including graduation ceremonies.

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