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Administrative Coordinator

2 months ago

Grande Prairie, Canada Connecting Dots - Dave Barr Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Connecting Dots - Dave Barr. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Determine and establish office procedures and routines to optimize efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to inquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decision-making.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized workspace.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations to support business travel needs.
  • Customer Service: Greet people, direct them to contacts or service areas, and provide general assistance to ensure a positive customer experience.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient document management.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure professional and error-free communication.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Language: English.
  • Work Hours: 40 hours per week.