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Administrative Assistant

2 months ago

Winnipeg, Manitoba, Canada Health Sciences Centre Full time

Job Summary

The Health Sciences Centre is seeking a highly organized and detail-oriented Administrative Assistant to provide clerical support to the Manager(s) of Patient Care. This role involves processing job postings, maintaining position control, and registering new hires in orientation sessions.

Key Responsibilities

  • Provide administrative support to the Manager(s) of Patient Care, including processing job postings and related paperwork.
  • Maintain position control and ensure that the Manager(s) is/are aware of staffing levels.
  • Register new hires in orientation sessions and maintain information and employee profiles in the ESP staff scheduling system.
  • Update the day-to-day schedule changes in ESP and run staffing reports as requested.
  • Coordinate appointment calendar for the Manager(s) and perform other clerical duties as assigned.

Requirements

  • Minimum two years previous related experience, preferably in a health care setting.
  • Excellent interpersonal, organizational, and decision-making skills required.
  • Must have excellent English communication skills, both oral and written.
  • Complete Grade 12 education, Manitoba standards, required.
  • Successful completion of a recognized secretarial training program required.

Preferred Qualifications

  • Typing 50 wpm, medical terminology (pass mark 75%) required.
  • Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, and Outlook.
  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs, and practices.

Working Conditions

  • Must be able to function in a high volume, high traffic environment.