Donor Relations Coordinator

2 weeks ago

Burnaby, British Columbia, Canada British Columbia Institute of Technology Full time

Position Summary

BCIT's Foundation is seeking a highly skilled Donor Relations Coordinator to join our team. As a key member of our development team, you will be responsible for developing and implementing fundraising and stewardship strategies to raise donations and deliver exceptional donor stewardship.

Duties and Responsibilities:

  • Develop and implement a stewardship program that effectively supports building long-term relationships with donors.
  • Plan and execute fundraising appeals, including managing project timelines, identifying target audiences, and evaluating the effectiveness of appeals.
  • Participate in annual goal setting for the development team and develop and implement fundraising and stewardship deliverables.
  • Lead the coordination and maintenance of the Foundation's recognition library, stewardship matrix, and recognition style guides.
  • Provide high-quality donor stewardship through timely appreciation calls, cultivation activities, and follow-ups.
  • Build relationships with internal stakeholders to help connect and deepen relationships with donors.
  • Collaborate with the Development team to ensure that all stewardship initiatives, including recognition events and impact reports, are delivered in a timely and appropriate manner.
  • Identify and lead synergies within the Development Team to enhance the donor experience.
  • Produce reports and make recommendations for improvements.
  • Prepare annual budget recommendations and work within approved budget related to annual giving, donor stewardship, and recognition programs.
  • Coordinate and execute a variety of hard copy and electronic filing systems to ensure accurate donor records are maintained.

Planned Giving:

  • Support the Associate Director and the department by planning and conceptualizing materials for the Planned Giving program, including coordinated advertising campaigns, collateral, surveys, and donation forms.
  • Build relationships with a caseload of prospects and donors for the long-term.
  • Prepare periodic reports for bequests, estates in progress, and legacy inquiries.

Recognition:

  • Drive the day-to-day activities related to recognition by coordinating and executing an effective program that appropriately recognizes donors.
  • Coordinate the production of recognition materials based on donor recognition guidelines, including campus markers, donor walls, and plaques.
  • Maintain the database of campus naming opportunities, both completed and available.
  • Identify potential naming opportunities and provide guidance on appropriate levels of recognition to support fundraising activities.
  • Coordinate the naming approvals within the Institute and the submissions to the Provincial Government, in alignment with BCIT and provincial government policies.
  • Coordinate the development of donor recognition communication with internal and external audiences, including the website and social media channels, working in collaboration with Advancement Communications.

Event Planning:

  • Lead the planning and execution of donor recognition events with support from the Development team.
  • Develop the events' plans, budgets, agendas, and themes; establish timelines to ensure deadlines are met and objectives are achieved.
  • Arrange catering, facilities requests, photography, parking, and other event requirements.
  • Develop print and electronic event materials, speaking notes, and briefing documents as required.

Administrative Support:

  • Participate in Records Custodian training and remain current with record-keeping practices, policies, and procedures.
  • Undertake related duties and special projects as assigned, consistent with the job grade of this position.

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