Administrative Coordinator

4 weeks ago

Winnipeg, Manitoba, Canada Skyliner Immigration Services inc. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Skyliner Immigration Services inc.

Job Summary:

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, establishing policies and procedures, recording meeting minutes, and managing contracts.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Establish and implement policies and procedures to ensure efficient office operations
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts and agreements
  • Manage training and development strategies
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Greet clients and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide exceptional customer service
  • Maintain and manage digital databases
  • Perform basic bookkeeping tasks
  • Assign, coordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations
Requirements:
  • 7 months to less than 1 year of experience in an administrative role
  • Ability to work independently and under pressure
  • Excellent communication and organizational skills
  • Proficiency in MS Excel, MS Outlook, MS PowerPoint, and MS Word
  • Ability to work in a fast-paced environment
What We Offer:
  • Bonus
  • Free parking available
  • Learning/training paid by employer
  • Paid time off (volunteering or personal days)
  • Durée de l'emploi: Permanent
  • Langue de travail: Anglais
  • Heures de travail: 32 to 40 hours per week

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