Current jobs related to Executive Office Coordinator - Oakville, Ontario - CSN Collision

  • Office Coordinator

    3 weeks ago

    Oakville, Ontario, Canada Harbinger Network Inc. Full time

    Are you a people person who likes to be in the middle of the action? Do new challenges and projects excite you? Are you a self-starter who works well in a high energy team environment? Let's have a chat.Our client, a reputed general contractor, is looking for a full time Office Coordinator for their office in Oakville. This role reports directly to the Human...

  • Corporate Office Coordinator

    6 days ago

    Oakville, Ontario, Canada CSN Collision Full time

    About CSN Collision: A Leader in Collision Repair">CSN Collision safely repairs over 230,000 vehicles annually, helping Canadians trust and rely on their vehicle's safe return to like-new condition. Since 2002, CSN has grown into the world's leading collision repair service with more than 400 locations worldwide.We are seeking an experienced Executive...

  • Administrative Coordinator for Executive Leadership

    15 hours ago

    Oakville, Ontario, Canada beBee Careers Full time

    About the PositionThis is a highly organized and proactive role that requires exceptional communication skills, attention to detail, and technical proficiency in Microsoft Office Suite and calendar management tools. The ideal candidate will have a proven track record of managing multiple projects, prioritizing tasks, and meeting deadlines in a fast-paced...

  • Executive Assistant

    4 weeks ago

    Oakville, Ontario, Canada Axis Communications Full time

    Executive Assistant (Office of the CEO)Executive Assistant (Office of the CEO)Apply locations CA - Oakville 1 - Office time type Full time posted on Posted 3 Days Ago job requisition id R-51169IPEX is one of the leading North American providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and...

  • Office Coordinator

    4 days ago

    Oakville, Ontario, Canada beBee Careers Part time

    We are looking for a skilled and efficient Office Coordinator to join our team.Job Summary:This role involves providing administrative support in our reception area, including greeting guests, maintaining visitor logs, and performing general office duties.Responsibilities:Create and receive purchase orders.Maintain accurate records and files.Assist the...

  • Office Coordinator

    1 week ago

    Oakville, Ontario, Canada Naylor Building Partnerships Inc. Full time

    Company Overview: At Naylor Building Partnerships Inc., we are seeking a highly skilled and organized individual to join our team as a Service Coordinator. This exciting opportunity will provide you with the chance to work in a busy office environment, utilizing your exceptional communication skills and strong organizational abilities.

  • Executive Officer

    1 day ago

    Oakville, Ontario, Canada beBee Careers Full time

    About the RoleWe are seeking a highly skilled and experienced professional to join our team as an Executive Officer. This is an exciting opportunity for a talented individual who is passionate about delivering exceptional results and making a meaningful impact.About YouTo be successful in this role, you will need to have a strong background in...

  • Sales Office Coordinator

    6 days ago

    Oakville, Ontario, Canada Graywood Developments Ltd. Full time

    Job Title: Sales Office CoordinatorAbout the PositionThe Sales Office Coordinator will be responsible for coordinating sales events and marketing initiatives, maintaining positive purchaser and client relations, and enhancing Graywood's reputation. This is a great role for an individual with excellent verbal and written communication skills and a knowledge...

  • Coordinating Office Professional

    3 days ago

    Oakville, Ontario, Canada beBee Careers Full time

    This Coordinating Office Professional position supports the critical functions of our Critical Infrastructure group, ensuring the smooth operation of our team. As a key member of our Infrastructure and Energy and Environment team, you will be responsible for managing the administrative aspects of our projects, including correspondence, document management,...

  • Office Coordinator

    4 days ago

    Oakville, Ontario, Canada beBee Careers Full time

    Job Requirements:We are seeking a highly organized and detail-oriented professional to provide administrative support in an office setting. The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to work effectively in a team environment.Key Responsibilities:Perform administrative tasks accurately and...

Executive Office Coordinator

2 weeks ago

Oakville, Ontario, Canada CSN Collision Full time
Job Description:

We are seeking a highly skilled Executive Assistant to join our Corporate office team in Oakville, ON. As a key member of our team, you will provide administrative support, scheduling, communications, and project coordination to senior leadership.

The ideal candidate will have 2+ years of experience as an executive assistant, administrative assistant or similar role, ideally within a corporate sales environment. You will possess strong proficiency in Microsoft Office Suite, particularly Excel, PowerPoint and Dynamics, and excellent organizational skills with the ability to manage multiple tasks and priorities.

You will also require strong communication skills, both verbal and written, high attention to detail and accuracy, and the ability to work independently and as part of a team. Experience with travel bookings, expense management, and office coordination is preferred.

In this role, you will be responsible for data entry and reporting, general administrative support, expense management, travel arrangements, and office management. You will also assist with special projects and other tasks that support the business.

We offer a competitive salary, benefits package, and opportunities for career growth and development. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Responsibilities:

- Data Entry & Reporting: (50%)
    - Input and maintain data into various software systems and spreadsheets
    - Prepare reports and presentations, particularly in PowerPoint and Excel, for senior management
    - Ensure data integrity and organization across various platforms (MS Dynamics and SharePoint)

- General Administrative Support: (25%)
    - Provide general administrative support to the leadership team and other departments as needed
    - Assist with special projects and other tasks that support the business

- Expense Management: (15%)
    - Track, process, and submit expense reports for executives
    - Ensure expenses align with company policies and are processed in a timely manner
    - Maintain and update financial records for transparency and reporting

- Travel Arrangements: (5%)
    - Coordinate and book travel arrangements (flights, accommodations, car rentals, etc.) for executives
    - Prepare detailed itineraries and ensure all necessary travel documentation is provided
    - Handle any travel-related issues or changes, providing quick solutions

- Office Management: (5%)
    - Maintain the organization of office supplies, equipment, and schedules
    - Assist in the preparation of meetings and presentations
    - Handle emails, and other communications with professionalism