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Appointment Coordinator

2 months ago

Mississauga, Ontario, Canada Toronto Appliances Service Ltd. Full time
Job Title: Appointment Secretary

We are seeking a highly organized and detail-oriented Appointment Secretary to join our team at Toronto Appliances Service Ltd.

Job Summary:

The Appointment Secretary will be responsible for scheduling and coordinating appointments, managing office procedures, and providing exceptional customer service. This is a fantastic opportunity for a motivated and organized individual to join our team and contribute to our success.

Key Responsibilities:
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with clients and staff.
  • Office Administration: Maintain accurate records, files, and databases, ensuring confidentiality and security of sensitive information.
  • Customer Service: Provide exceptional customer service, responding to inquiries, resolving issues, and ensuring client satisfaction.
  • Communication: Develop and maintain effective communication with clients, staff, and stakeholders, ensuring clear and timely information exchange.
  • Task Management: Prioritize and manage multiple tasks, projects, and deadlines, ensuring timely completion and high-quality results.
Requirements:
  • Education: College/CEGEP diploma or equivalent.
  • Experience: 2 years of experience in a similar role, preferably in a fast-paced office environment.
  • Skills: Excellent communication, organizational, and time management skills, with proficiency in MS Office, electronic schedulers, and database software.
Working Conditions:

The Appointment Secretary will work in a fast-paced office environment, with minimal supervision, and will be required to work independently, with attention to detail, and under pressure to meet deadlines.

Personal Suitability:
  • Team Player: Ability to work collaboratively with staff and clients, demonstrating a positive and professional attitude.
  • Adaptability: Willingness to adapt to changing priorities, deadlines, and work environments.
  • Reliability: Demonstrated reliability, punctuality, and commitment to meeting deadlines and responsibilities.
Language:

The working language is English, with the ability to communicate effectively with clients and staff.

Work Hours:

42.5 hours per week, with flexibility to work overtime as required.