Philanthropy Coordinator

We are looking for a highly organized and detail-oriented individual to join our team as an Advancement Coordinator. This role involves providing front-line reception, event support, and general administrative duties to support the department. You will play a critical role in supporting various stewardship and engagement program activities, event administration, and overall strategies for Philanthropy.

In this role, you will be responsible for managing receipting, letter writing, and adherence to CRA guidelines in accordance with finance and philanthropy standards. You will also support the philanthropic annual goals and stewardship plan, organize and coordinate donor stewardship activities in partnership with the philanthropy team, and support the management of the YMCA donor database.

Main Responsibilities:

• Manage receipting, letter writing, and adherence to CRA guidelines in accordance with finance and philanthropy standards.
• Support the philanthropic annual goals and stewardship plan.
• Organize and coordinate donor stewardship activities in partnership with the philanthropy team.
• Support the management of the YMCA donor database.
• Create and maintain an extensive tracking system for all financial documentation.
• Collaborate with the Finance department for tracking, reconciliations, financial reviews, audits, etc.
• Act as a point of telephone contact for clients, guests, general public, donors, and sponsors, providing information or redirecting as required.
• Manage day-to-day office and administration procedures.

Requirements:

• University degree in business administration, public relations, or related field.
• Minimum of three (3) years of experience in business administration or funds development.
• Experience in managing financial data.
• Excellent verbal and written communication skills in English and French.
• Excellent organizational and time management skills.
• Excellent interpersonal skills.
• Current and satisfactory Police Record with Vulnerable Sector Check.

We Offer:

• Free Personal Membership and Family Membership.
• Discounts for day camps and recreational programs, summer camp, and licensed childcare for toddlers up to school-age.
• Paid vacation and sick/personal days.
• Extended Health and Dental Care Program that includes coverage for Vision and Professional Services such as those performed by Dieticians, Chiropractors, Massage Therapists, Psychologists, Naturopaths, and more.
• Employee and Family Assistance Program that includes short-term mental health supports such as counselling and online courses, and lifestyle coaching which includes legal and financial counselling.
• Life, Accidental Death & Dismemberment & Long-Term Disability Benefits.
• Team bonding and employee recognition events.
• Opportunity to explore a wide range of jobs and functions.
• Flexible hours and scheduling, and hybrid work options, depending on role.