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Operations Coordinator
2 months ago
Location: Surrey, British Columbia
Salary: $20 - $25 per hour
Job Type: Full-time
Job OverviewAt Prosper Immigration Inc., we're redefining what it means to make a difference in the world of immigration. As an Operations Coordinator, you'll be at the heart of our operations, driving the efficiency and effectiveness of our daily functions while supporting our executive team.
We're looking for a proactive and detail-oriented professional who thrives in a vibrant, fast-paced environment. If you're passionate about creating seamless processes and delivering exceptional support, you'll find endless opportunities to make an impact and grow with us.
Key Responsibilities- Executive Collaboration: Partner closely with senior leadership to manage calendars, coordinate meetings, and facilitate strategic initiatives.
- Office Operations Management: Oversee the day-to-day flow of the office, including managing supplies, coordinating vendor services, and ensuring everything from tech to office amenities runs smoothly.
- Client Relations: Be the first point of contact for clients, ensuring they receive timely responses and that their needs are addressed with professionalism.
- Travel & Event Coordination: Arrange travel itineraries and accommodations for executives and clients, and organize team events and meetings, ensuring all details are meticulously handled.
- Document Control: Manage sensitive documents and maintain a high level of confidentiality, overseeing both digital and physical filing systems to ensure everything is organized and easily accessible.
- Financial Oversight: Manage budgets for office supplies, process expense reports, and assist with financial planning related to office operations.
- Problem-Solver: You're a proactive thinker who enjoys anticipating needs before they arise and finding efficient solutions to challenges.
- Master Organizer: Multitasking is your superpower. You thrive in fast-paced environments and never miss a detail.
- Strong Communicator: You're a clear, concise, and confident communicator—whether interacting with executives, team members, or clients.
- Tech-Savvy: You're proficient in Microsoft Office, G-Suite, and office management software. Bonus points if you've worked with case management or project tracking tools.
- Adaptable: You can pivot quickly when priorities shift and remain calm under pressure. You're comfortable managing diverse tasks and can balance competing priorities.
- Competitive Pay: A competitive pay range of $20 - $25 per hour, based on experience.
- Health Benefits: Comprehensive health benefits.
- Paid Time Off: Paid time off and dynamic working hours to promote work-life balance.
- Professional Growth Opportunities: Opportunities for professional growth and development, including training in immigration law and operations management.
