Administrative Coordinator

4 weeks ago

Victoria, British Columbia, Canada Thales Full time
Job Summary

Thales is seeking an experienced Administrative Assistant to provide administrative support to the AJISS Operations Manager and local project team. The successful candidate will be responsible for a wide range of administrative tasks, including reception coverage, greeting visitors, and distributing security badges.

Key Responsibilities
  • Greet visitors, ensure they present valid photo identification, sign the Visitor's Log, distribute appropriate security badge, and announce to relevant individual.
  • Distribution of incoming mail, post outbound mail and track courier deliveries.
  • Order office supplies through Hamster, submit Purchase Requisitions (PRs) in SAP for approvals.
  • Prepare and format reports and contract deliverables as well as Statements of Work (SOW) using in-house templates as well as customer provided templates.
  • Coordinate and track project deliverables and outstanding actions to ensure timely delivery.
Requirements
  • Minimum 5 years of experience in a similar role
  • Diploma in Office Administration or equivalent
  • Strong organizational skills and ability to balance multiple priorities
  • Advanced proficiency with Microsoft Word and knowledge of Excel and PowerPoint
What We Offer
  • Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
  • Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
  • Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
  • Company paid holidays, vacation days, and paid sick leave.
  • Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
  • Employee Discounts on home, auto, and gym membership.

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