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Procurement Specialist

2 months ago

Vancouver, British Columbia, Canada City of Vancouver Full time

About the Role

The City of Vancouver is seeking a skilled Procurement Specialist to join our Finance and Supply Chain Management team. As a key member of our procurement team, you will be responsible for purchasing high-value, complex, and non-standard goods and services for various City departments and boards.

Key Responsibilities

  • Review bid documentation, identifying bid amendments required before and during the bid issuance process.
  • Advise and assist departments and suppliers regarding purchasing requirements, specifications, contracts, and details of goods and services to be purchased.
  • Prepare detailed specifications and effective request for proposal documentation, identifying appropriate evaluation criteria, and recommending the appropriate form of contract and levels of indemnification.
  • Draft proposal language according to precedent and obtain information and material required to inform procurements from various sources.
  • Administer the proposal calls to source qualified vendors and ensure all information is uniformly distributed and the proposal is issued in accordance with City policy and government guidelines.
  • Evaluate proposals on a wide variety of criteria, including ability to meet specifications, price, pricing terms, price change mechanisms, escalation options, future availability, suppliers' business and technical reputation, and vendor references.
  • Conduct complex negotiations to finalize contracts in conjunction with the Category Manager and/or client departments.
  • Negotiate contract renewals or major contract changes.
  • Ensure that required insurance, licenses, bonding, and WCB requirements are in place where necessary.
  • Prepare award recommendations to the Category Manager.
  • Perform research and analysis of products and services and prepare reports and recommendations on purchasing matters.
  • May oversee the work of Buyer I & IIs.
  • Other duties and responsibilities as assigned.

Qualifications

The ideal candidate will have a completion of Grade 12 supplemented by the SCMP Designation from the Supply Chain Management Association or a CPPB designation as awarded by the NIGP, or a suitable combination of training and experience. Considerable experience sourcing and purchasing a variety of goods and services of the type typically used in a municipal setting is preferred.

Knowledge, Skills, and Abilities

  • Thorough knowledge of purchasing principles, practices, and methods and municipal policies and procedures governing purchasing operations.
  • Considerable knowledge of the sources, quantities, types, and prices of goods, commodities, and services required.
  • Considerable knowledge of market conditions, price trends, business conditions, and governmental regulations affecting the work.
  • Considerable knowledge of contract law, risk management, and negotiation techniques.
  • Ability to develop, issue, evaluate, and award tender and proposal documentation.
  • Ability to develop purchase documentation, i.e., purchase orders and contracts.
  • Ability to manage risk inherent in the goods and service acquisitions, ensuring insurance and bonding requirements are addressed.
  • Ability to manage and 'troubleshoot' contracts.
  • Sound negotiation skills.
  • Working knowledge of the functions and requirements of the departments served.
  • Ability to evaluate quality, vendor capability, life time cost, and service factors to determine quality and suitability of all supplies, services, and commodities.
  • Ability to interpret and apply the laws of contract and competitive bidding to a variety of situations.
  • Ability to facilitate interdepartmental evaluation teams through complex bid evaluations and to use a variety of evaluation methodologies.
  • Ability to make recommendations for solutions to complex and/or specialized purchasing issues.
  • Ability to establish and maintain effective working relationships with a variety of internal and external contacts and to negotiate with vendors.
  • Ability to prepare specifications, contracts, tender, and request for proposal documents for a variety of products and services and to monitor and administer contracts.
  • Ability to study and review market conditions and prepare reports and recommendations on purchasing matters.
  • Ability to review and supervise the work of subordinate buyers and provide training as required.
  • Ability to use a computerized materials management system and various software applications.

License

A current and valid BC driver's license is required. Candidates must attach the following records and satisfy the City's driving requirements to be considered for this role:

  • Copy of your three-year ICBC Commercial Driver's Abstract (N Print) directly from ICBC dated within 14 days of this posting.
  • Copy of your three-year ICBC Driver's Claims History directly from ICBC within 14 days of this posting.
  • Drivers who have moved to B.C. during the past three years will be required to provide their Driver's Abstract and Driver's Claims History from their previous place(s) of residence for a consecutive 3-year history.