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Facilities Operations Coordinator

2 months ago

Mississauga, Ontario, Canada Amacon Full time

About Amacon

Amacon is a leading real estate development and construction firm in Canada, celebrated for its commitment to quality and excellence in design and architecture. With over fifty years of experience, we pride ourselves on delivering exceptional residential and commercial properties.

Position Overview

The Facilities Operations Coordinator will primarily work at Parkside Village Retail and the Offices at Parkside. Reporting to the Manager of Facilities Maintenance & Tenant Improvements, this role involves supporting the upkeep and enhancement of multiple buildings that encompass both office and retail spaces. Responsibilities include conducting routine inspections, documenting instrument readings, and managing plumbing, electrical, and HVAC systems. The candidate must also be prepared for on-call duties to address emergency situations during evenings and weekends on a rotating basis.

Key Responsibilities

  • HVAC Management: Supervise HVAC preventative maintenance, energy management, environmental management, waste management, janitorial services, property upkeep, pest control, and life safety systems.
  • Building Automation: Operate and monitor the office tower's building automation and security systems.
  • Maintenance Coordination: Assist the Manager in coordinating contracted maintenance, overseeing major repairs, and capital projects while conducting ongoing inspections to ensure all deficiencies are addressed.
  • Operational Checklists: Follow up on weekly operational checklists as provided by management.
  • Record Keeping: Maintain organized filing systems and records related to all commercial operations.
  • Additional Duties: Perform various other responsibilities as assigned.

Painting and Repair:

  • Execute painting tasks and minor touch-ups following repairs, ensuring units are ready for new tenants.
  • Conduct drywall repairs, addressing small holes and minor damages caused by regular wear and tear.

Customer Service Excellence:

  • Deliver professional and courteous communication with tenants when scheduling maintenance services and liaising with contracted vendors.
  • Uphold a strong commitment to customer service while maintaining the professional image of property management.
  • Ensure cleanliness and safety of the commercial areas, including office towers and retail frontages.
  • Respond to tenant inquiries in a professional manner and manage maintenance calls effectively.

Plumbing and Electrical Maintenance:

  • Repair, replace, or install plumbing fixtures, including faucets, pipes, and toilets.
  • Manage electrical tasks such as replacing power switches, fuses, and ceiling lights.

Grounds Maintenance:

  • Perform landscaping duties, including mowing, weeding, and maintaining plant health.
  • Oversee and monitor work performed by external contractors for maintenance and repairs.
  • Manage snow removal operations to ensure safe access to walkways and driveways.

Qualifications:

  • Education: Post-secondary education and BES Certification are advantageous.
  • Experience: 3-5 years in a handyman role, with property or facilities management experience preferred.
  • Knowledge of building mechanical, electrical, plumbing, and fire systems is a plus.
  • Proficient understanding of mechanical and electrical systems.
  • Valid driver's license and access to a reliable vehicle are required.
  • Availability for after-hours emergency calls is essential.
  • Ability to communicate effectively with clients, contractors, and staff.
  • Familiarity with Occupational Health and Safety regulations is necessary.
  • Physical capability to lift up to 50 pounds and perform manual tasks.
  • Proficient in Microsoft Office applications.

Additional Information

Amacon is committed to equal employment opportunities and offers competitive compensation and benefits.