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Office Coordinator

2 months ago

Regina, Saskatchewan, Canada Gerry's Freezer Meats Corporation Full time
Position Overview

The role of the Administrative Assistant at Gerry's Freezer Meats Corporation is essential for ensuring smooth operations within the office environment. This position involves a variety of administrative tasks that support the overall efficiency of the organization.

Key Responsibilities
  • Organize Events: Arrange and coordinate seminars, conferences, and other corporate events.
  • Manage Daily Operations: Direct and oversee daily office functions to ensure a productive work environment.
  • Mail Handling: Open and distribute incoming mail and other materials promptly.
  • Budget Management: Plan and control budgetary allocations and expenditures.
  • Meeting Documentation: Record and prepare minutes for meetings, seminars, and conferences.
  • Appointment Scheduling: Schedule and confirm appointments efficiently.
  • Telephone Communication: Answer telephone calls and relay messages accurately.
  • Electronic Inquiries: Respond to electronic inquiries in a timely manner.
  • Data Compilation: Compile data, statistics, and other relevant information as needed.
  • Employee Support: Address employee questions and concerns professionally.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Arrange travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them to appropriate contacts or service areas.
  • Information Systems: Set up and maintain both manual and computerized filing systems.
  • Documentation: Type and proofread correspondence, forms, and other documents.
  • Bookkeeping: Perform basic bookkeeping tasks as required.
Qualifications
  • Education: Secondary (high) school graduation certificate is required.
  • Experience: 1 to 2 years of relevant experience in an administrative role.
  • Employment Type: Permanent position.
  • Language Requirement: Proficiency in English is necessary.
  • Work Hours: 32 to 40 hours per week.
Screening Questions
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you have previous experience in this field of employment?