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Senior Administrator

2 months ago

Burlington, Ontario, Canada Scotiabank Full time
Job Title: Senior Administrator

Job Summary:

The Senior Administrator will provide administrative support to the Senior Manager, Regulatory Initiatives & Reporting, and the 1A side of the PIC business. This role is responsible for creating capacity and supporting the Senior Manager to focus on larger projects and other compliance and regulatory activities.

Key Responsibilities:

  1. Regulatory Oversight and Risk Management:
  • Work closely with the Senior Manager and/or assigned Project Team to uphold regulatory oversight and risk management standards.
  • Collaborate with Compliance partners to implement regulatory and fiduciary guidelines into industry best practices.
  • Monitor adherence to regulatory and internal Bank requirements; ensure compliance, risk management, and regulatory rules, guidelines, policies, and standards are followed across the assigned market area.
  • Ensure business-level processes and procedures are properly executed, documented, and reviewed for audit purposes as required.
  • Support the audit function both in the preparation stage and issue resolution of findings.
  • Provide support to the Senior Manager to communicate and implement any changes in policies and practices that will impact our clients and/or the Relationship Managers.
  • Support Senior Manager, National Field Operations to identify, research, document, and report upon compliance concerns, establish and maintain PIC policies and procedures, research and report on impactful regulatory changes, and take part in special projects where assigned.
Compliance, Regulatory, and Operational Risk:
  • Minimize the Bank's exposure to risk by complying with and ensuring team members' compliance with all procedures, regulatory activities, and guidelines, including Privacy, Anti-Money Laundering, Anti-Terrorist Financing, FCAC, Know Your Client, Occupational Health and Safety, and Guidelines for Business Conduct.
  • Support and reinforce any changes in policies and practices to the Senior Manager for communication to the Relationship Managers, Market Leads, Regional Directors, GO Managers, and Portfolio Administrators.
  • Work with the Senior Manager to ensure that implementations of new policies and procedures are communicated effectively to the Relationship Managers, which will strategize towards inclusion of regulatory and compliance best practices.
  • Ensure client complaints, claims, legal actions, and regulatory reviews, examinations, and investigations are handled effectively, and corrective actions are implemented in a timely manner. This is done in partnership with the Senior Manager.

Requirements:

Education & Work Experience:

  • University Degree or College Diploma (Business, Economics, Accounting, Finance);
  • Asset: CSC & CIM;
  • Previous experience with Tier 1 compliance/regulation;
  • Thorough investment management know-how and a depth of experience required as it relates to understanding compliance and regulatory rules;
  • Solid understanding of Canadian Wealth Management objectives, strategies, and structures;
  • Strong compliance knowledge and experience in Private Wealth and Investment Management;
  • Ability to cultivate and maintain strong working relationships across multiple business lines;
  • Extensive knowledge of all applicable regulatory rules, guidelines, policies, and requirements.