Associate Board Support Specialist

4 weeks ago

Guelph, Ontario, Canada Co-operators Full time
About the Role

We are seeking a highly organized and detail-oriented Associate Board Support Specialist to join our Governance team at The Co-operators. As a key member of our team, you will be responsible for planning and executing meetings of the Board of Directors and Board Committees, providing administrative support and services to the Board and the Enterprise Governance Office.

Key Responsibilities
  • Organize meetings for the Board of Directors, Board Committee, and other governance meetings, including calendar management, venue booking, and coordination of AV requirements, catering, and Director travel.
  • Administer the Board of Director compensation program, including payment of meeting per diems and retainers, expense claims, and the Board of Director group and optional benefits programs.
  • Support the planning of the Annual General Meeting and special meetings of Members, including venue sourcing, catering, travel, meeting materials, and communication with stakeholders.
  • Provide clear and concise communications to Board members and senior management regarding meeting details and key announcements.
  • Liaise with individual Board members and provide support as needed.
  • Act as the records retention lead, as relates to the LAN, board portal, SharePoint site, etc.
Requirements
  • Five (5) years of corporate experience, including event planning and board-related experience in a similar governance position, or an equivalent combination of education and experience with a major financial institution or company.
  • Strong technical skills, including Microsoft suite of products, Adobe, SharePoint, polling and survey tools, and audiovisual and virtual technologies. Knowledge of Diligent is an asset.
  • Excellent organizational skills and ability to effectively prioritize work, including the ability to coordinate multiple meetings simultaneously.
  • Excellent verbal and written communication skills with all levels of employees, senior management, Board members, and external stakeholders.
  • Strong attention to detail.
What We Offer
  • Training and development opportunities to grow your career.
  • Flexible work options to support personal and family needs.
  • A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
  • Volunteer opportunities to give back to your community.

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