Operations Assistant

2 months ago

Brampton, Ontario, Canada Vespa-Packaging Engineers Ltd. Full time
About Vespa-Packaging Engineers Ltd.

We are a leading engineering firm specializing in innovative packaging solutions. Our team is dedicated to delivering exceptional results and exceeding client expectations.

Job Summary

We are seeking an experienced Office Administrator to join our team. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to the operations team, including data entry, record-keeping, and correspondence.
    • Develop and maintain accurate and up-to-date records and databases.
  • Office Management
    • Oversee the maintenance of a clean and organized office environment.
    • Coordinate office supplies and equipment.
  • Communication and Customer Service
    • Respond to client inquiries and provide excellent customer service.
    • Communicate effectively with team members and stakeholders.
  • Project Coordination
    • Assist in the coordination of projects, including scheduling and deadlines.
    • Develop and implement project plans and timelines.
  • Financial Management
    • Assist in the preparation of budgets and financial reports.
    • Monitor and control expenses.
  • Training and Development
    • Provide training and support to new team members.
    • Develop and implement training programs.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 7 months to less than 1 year of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Strong organizational and time management skills.
    • Proficient in MS Office, including Excel, Word, and Outlook.
Working Conditions
  • Work Setting
    • Engineering firm.
  • Computer and Technology Knowledge
    • MS Excel.
    • MS Office.
    • MS Outlook.
    • MS PowerPoint.
    • MS Windows.
    • MS Word.
  • Security and Safety
    • Criminal record check.
  • Transportation/Travel Information
    • Public transportation is available.
  • Work Conditions and Physical Capabilities
    • Ability to work independently.
    • Fast-paced environment.
    • Work under pressure.
    • Tight deadlines.
    • Attention to detail.
    • Large workload.
  • Personal Suitability
    • Efficient interpersonal skills.
    • Excellent oral communication.
    • Excellent written communication.
    • Flexibility.
    • Organized.
    • Reliability.
    • Ability to multitask.
    • Time management.
    • Adaptability.
    • Integrity.
    • Team player.

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