Grants Manager

1 month ago

Toronto, Ontario, Canada Mozilla Full time
Grants Manager Job Description

Mozilla Foundation is seeking a highly skilled Grants Manager to join our Partnerships Team. As a key member of our team, you will play a crucial role in enhancing the health and stability of the Foundation by expanding and diversifying our grant and corporate fundraising efforts.

Key Responsibilities:
  • Develop and review complex proposal budgets that align with funder and Mozilla's guidelines and priorities in partnership with program, fundraising, and finance teams.
  • Review proposals to ensure that the proposed project complies with Mozilla policies and funder guidelines.
  • Collaborate with the fundraising and program teams to respond to funding opportunities, including compiling required financial-related attachments and assembling appropriate organizational supporting materials.
  • Review all incoming grant agreements for their financial requirements and provide advice on their application, feasibility, and practical implementation in collaboration with the Finance team.
  • Coordinate all financial reporting aspects of grants, providing guidance on expense allocation to specific funders.
  • Lead and support decision-making on grant expenses, interpreting whether an expense is appropriate and allowable within the grant framework, budget, goals, and general conditions.
  • Oversee the tracking and monitoring of a grant budget versus actual expenditures to ensure expense charges are allowable, allocable, and reasonable.
  • Regularly meet with program staff (including Directors and VPs) to exchange updates and track budget and project progress.
  • Oversee the grant reporting process, which includes managing the Incoming Grants reporting calendar, reviewing report narratives, completing financial reports, and submitting all required report materials.
  • Support the annual audit, donor-led audits for grants/contracts, and US Federal audits.
  • Identify areas of significant risks and advise program staff and other internal stakeholders on compliance issues.
  • Work with program, fundraising, finance, and legal teams to provide technical support and resolve grants management issues.
Requirements:
  • Minimum 5 years of grants management administration experience.
  • Experience working on a wide range of incoming grants, including those from government agencies (U.S. Federal and/or European Commission funding) and private foundations.
  • Highly proficient with developing budgets and proposals for medium and large-sized grants (six figures or higher).
  • Strong comfort with fund accounting concepts and GAAP, including expense accruals and revenue recognition requirements.
  • Excellent understanding of grants-related legal and compliance requirements.
  • Exceptional attention to detail, organizational skills, and ability to multitask.
  • Comfortable working with globally dispersed cross-functional teams.
  • Excellent interpersonal and communication skills to efficiently and concisely deal with a wide range of partners both internally and externally.
  • Experience working with software platforms to support job responsibilities and tasks, including sound Excel and/or Google Sheet skills.
Benefits:
  • Health, Dental, and Vision Insurance
  • Life Insurance + Accidental Death & Dismemberment
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program (EAP)
  • Retirement Plan contributions
  • 20 Paid Time Off days per year (prorated) + your birthday
  • Company Holidays + Shutdown
  • Wellness budget
  • Professional Development budget
  • Top-up program for Pregnancy and Parental leaves
Mozilla Foundation Hiring Practices:

Mozilla understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich the company's core mission. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities and expressions.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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