Office Operations Coordinator

2 months ago

Fredericton, New Brunswick, Canada LJW Catering Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at LJW Catering. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our office.

Key Responsibilities
  • Staff Support
    • Provide administrative support to staff members, including responding to inquiries and resolving issues in a timely and professional manner.
    • Assist with staff consultation and grievance procedures, ensuring that all matters are handled with confidentiality and discretion.
  • Information Management
    • Coordinate the flow of information within the team, ensuring that all relevant parties are informed and up-to-date.
    • Open and distribute mail and other materials, maintaining a high level of organization and attention to detail.
  • Financial Management
    • Plan and control budget and expenditures, ensuring that all financial transactions are accurate and up-to-date.
    • Plan and organize daily operations, including scheduling and coordinating meetings and appointments.
  • Supervision and Training
    • Supervise other workers, providing guidance and support as needed.
    • Train other workers, ensuring that they have the necessary skills and knowledge to perform their duties effectively.
  • Office Administration
    • Determine and establish office procedures and routines, ensuring that all tasks are completed efficiently and effectively.
    • Schedule and confirm appointments, maintaining a high level of organization and attention to detail.
    • Manage training and development strategies, ensuring that all staff members have the opportunity to develop their skills and knowledge.
    • Answer telephone and relay telephone calls and messages, providing excellent customer service at all times.
    • Oversee the analysis of employee data and information, ensuring that all relevant parties are informed and up-to-date.
    • Respond to employee questions and complaints, resolving issues in a timely and professional manner.
    • Order office supplies and maintain inventory, ensuring that all necessary materials are available when needed.
    • Set up and maintain manual and computerized information filing systems, ensuring that all relevant information is easily accessible.
    • Maintain and manage digital database, ensuring that all data is accurate and up-to-date.
    • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury, ensuring that all staff members are working in a safe and healthy environment.
    • Supervise office and volunteer staff, providing guidance and support as needed.
  • Work Environment
    • Work Term: Permanent
    • Work Language: English
    • Hours: 35 to 40 hours per week

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