Records Management Analyst
4 weeks ago
Advance Your Career
The City of St. Albert, recognized for its commitment to sustainability and quality of life, is looking for a Records and Information Management Specialist to enhance the delivery of high-quality records and information management services to its employees.
Position Overview
The successful candidate will report to the Manager of Records and Information and will be tasked with:
Design and Execution of Records Programs
- Conducting thorough research and analysis to develop, implement, and revise bylaws, policies, and directives;
- Assisting in the creation and execution of operational procedures and processes;
- Providing strategic advice and recommendations to support program implementation.
Support for Records and Information Programs
- Offering primary assistance to the Records Management Centre, including maintaining inventories and processing record inquiries, requests, retrievals, and returns;
- Facilitating training sessions on records classification, inventorying, indexing, and disposition;
- Coordinating the final disposition of approved corporate records;
- Managing the program's webpage, including content creation and updates.
Implementation and Support of Electronic Document and Records Management System (EDRMS)
- Providing technical and advisory support in the selection, implementation, and ongoing maintenance of the City's EDRMS;
- Overseeing the migration of both structured and unstructured documents into the EDRMS environment;
- Developing strategies for ongoing migration to ensure the integrity of information assets and metadata;
- Promoting the features and benefits of the EDRMS to staff to encourage adoption and success.
Qualifications
- A post-secondary degree in records and information management or a related field is required.
- A minimum of three years of relevant experience, including significant involvement in supporting a records and information management program.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and Teams.
- Strong analytical and time-management skills, with the ability to manage multiple tasks and prioritize effectively.
- Familiarity with RIM requirements in SharePoint collaboration environments is preferred.
- Comprehensive knowledge of records and information management principles, policies, procedures, and systems, both physical and digital.
- Experience in implementing and managing an EDRMS is advantageous.
- Experience within a municipal government context is beneficial.
- Certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Information Governance Professional (IGP) are considered valuable.
- Membership in professional organizations like ARMA International and AIIM International is a plus.
Work Schedule
The position offers a compressed work schedule of 72 hours bi-weekly, Monday to Friday, from 8:00 AM to 5:00 PM, including a regular day off every two weeks.
Compensation
The salary range for this position is $64,602 - $79,509 annually, along with a comprehensive benefits package.
Application Process
- Applicants are required to submit a cover letter and resume as two separate documents.
- Equivalent combinations of education and experience may be considered.
- This recruitment may be used to fill future vacancies at the same or lower classification level.
- Interviews will primarily be conducted via video conference, with links and instructions provided to selected candidates.
Closing Remarks
We appreciate the interest of all applicants in this position. However, only those selected for interviews will be contacted. Please note that applications will only be accepted electronically.
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