Administrative Assistant
2 months ago
We are seeking an experienced Administrative Assistant to join our team at North York General Hospital. As an Administrative Assistant - Program Management, you will provide high-level administrative support to the Chief of Obstetrics and contribute to the smooth operation of the department.
Key Responsibilities- Provide specialized administrative support to the Chief of Obstetrics, including managing departmental meetings and on-call schedules.
- Support the Chief's Clinical Practice and contribute to the development of reports and presentations as required.
- Manage confidential information in a sensitive and professional manner.
- Comply with Occupational Health and Safety Standards.
- Provide administrative liaison support for the Department and the Department of Obstetrics at the University of Toronto.
- Coordinate and plan meetings, including preparation and documentation of agendas, minutes, and work plans.
- Undergraduate degree preferred.
- Secretarial Courses or diploma or certificate in Office Administration.
- Knowledge of office and management principles.
- Ability to utilize standard office equipment and order routine supplies.
- Knowledge of Medical terminology an asset.
- Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio.
- Electronic Medical Records experience preferred.
- At least three years in a secretarial position with administrative experience.
- Extensive calendar management experience.
- Excellent organizational and problem-solving skills.
- Excellent written and verbal communication skills.
- Excellent interpersonal and customer service skills.
- Ability to work independently.
- Accurate minute taking skills, filing.
- Accurate keyboarding, word processing skills - minimum 55 wpm.
- Ability to prioritize, multi-task and effectively manage time and balance schedule of Program Directors.
- Resourcefulness and ability to adapt in response to Program's needs.
- Flexible with schedule.
- Bilingualism in French/English preferred.
As a member of our team, you will have the opportunity to work in a dynamic and collaborative environment with a talented group of healthcare professionals. We offer a highly competitive total compensation package that includes benefits, pension, and vacation.
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