Administrative Coordinator

1 week ago

Delta, British Columbia, Canada Jay-Smart Technologies Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Jay-Smart Technologies Inc. as an Administrative Coordinator. In this role, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Meeting and Minute Taking

Record and prepare minutes of meetings, seminars, and conferences, ensuring accuracy and completeness.

Office Procedures and Routines

Determine and establish office procedures and routines to optimize efficiency and productivity.

Scheduling and Coordination

Schedule and confirm appointments, ensuring timely and effective communication with stakeholders.

Communication and Correspondence

Answer telephone calls and relay messages, as well as respond to electronic enquiries in a professional and timely manner.

Data Compilation and Reporting

Compile data, statistics, and other information to support business decisions and reporting.

Supply Management and Inventory

Order office supplies and maintain inventory levels to ensure seamless operations.

Front Desk and Reception

Greet visitors and direct them to relevant contacts or service areas, providing a positive first impression of our company.

Information Management

Set up and maintain manual and computerized information filing systems, ensuring accuracy and accessibility.

Document Preparation and Proofreading

Type and proofread correspondence, forms, and other documents to ensure professionalism and accuracy.

Mail and Material Distribution

Open and distribute regular and electronic incoming mail and other materials, ensuring timely and effective communication.

Workplace Information
  • Work Environment

Our office operates in a hybrid environment, offering a dynamic and flexible work setting.

Work Term

This is a permanent position, offering stability and opportunities for growth and development.

Language

English is the primary language of communication in this role.

Work Hours

Our standard work hours are 35 hours per week, ensuring a healthy work-life balance.

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