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Administrative Assistant

2 months ago

Toronto, Ontario, Canada POWER Engineers Full time

Job Summary

POWER Engineers is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our Power Delivery Overhead Lines Department, you will be responsible for coordinating office operations and providing administrative support to our team.

Key Responsibilities

  • Perform general office tasks, including answering phone calls, greeting guests, and managing office supplies.
  • Provide administrative support to managers and other departmental personnel, including data entry, invoice/expense reconciliation, and document management.
  • Collaborate with various departments and teams to ensure seamless communication and workflow.
  • Manage office equipment, including printers, audiovisual, and conference phones.
  • Assist with onboarding of new staff and provide training as needed.
  • Support remote IT team as required to ensure local computers and equipment are functioning properly.
  • Monitor and manage office supplies inventory at multiple locations.
  • Coordinate with contractors for fire inspections, building maintenance, cleaning, and furniture.
  • Assist with local Health, Safety, and Environment committees with safety programs, including ordering safety supplies and preparation for annual safety audits and compliance.
  • Maintain consistency with POWER administrative practices.

Requirements

  • High School diploma required.
  • 2+ years previous experience in an office or engineering environment.
  • Proficiency in MS Word, PowerPoint, Outlook, Excel, and OneNote.
  • Strong organization and customer service skills.
  • Excellent time management skills and ability to prioritize work.
  • Strong attention to detail.
  • Excellent written and verbal communication skills.
  • Class 5 license with a vehicle to utilize for local travel to execute tasks. Mileage is reimbursed.

Preferred Qualifications

  • Document control support for specific engineering projects and programs.
  • Document editing and formatting experience.
  • Proficiency in Microsoft Office Visio, MS Project, Onedrive, Adobe/Bluebeam, Microsoft Teams, SharePoint, SmartSheet, and Dynamics and Bentley ProjectWise software.
  • Accounting experience, including procurement and requisitions.
  • Certifications in business administration or similar.

About POWER Engineers

At POWER Engineers, we value our employees and strive to create a positive and supportive work environment. We offer a competitive compensation package, including medical, dental, and vision benefits, as well as opportunities for professional development and growth.