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Administrative Coordinator

2 months ago

Yarmouth, Nova Scotia, Canada Nova Scotia Community College Full time

Job Summary

We are seeking an experienced Administrative Assistant to join our team at Nova Scotia Community College. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities

  • Manage budgets and trial balances, creating flyers for advertising workshops, managing workshop participants' payments/receipts, managing website, managing workshop room bookings, managing center resources and tracking resource loans.
  • Provide exceptional customer service, answering inquiries and responding to requests in a timely and professional manner.
  • Assist with the planning and coordination of training workshops, including preparing materials and ensuring all necessary resources are available.
  • Develop and maintain accurate records and reports, including tracking participant data and monitoring workshop attendance.
  • Collaborate with team members to achieve departmental goals and objectives.
  • Perform other administrative duties as required.

Requirements

  • Post-secondary certificate or diploma in Business or Administrative Professional/Office Administration combined with a minimum of two years' recent and related experience in a fast-paced office environment.
  • Or recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
  • Occupational experience that includes early childhood education would be considered an asset.
  • Occupational experience in the following areas would be considered an asset:
  • Front-line customer service role in a post-secondary institution.
  • Operating Point of Sale systems.
  • Handling cash, debit, and credit card transactions.
  • Familiarity with and comfort using computer applications such as the Microsoft Office Suite including Outlook/email and Microsoft Teams.
  • Experience in training/facilitation preparation would be considered an asset.
  • Experience supporting/providing service to students and prospective students would be considered an asset.

Desirable Skills and Knowledge

  • Demonstrate a commitment to inclusion, diversity, equity, accessibility and anti-racism.
  • Possess excellent interpersonal skills and ability to interact at all levels of an organization.
  • Superior customer service skills and ability to create a relationship of trust beyond the immediate interaction.
  • Strong team working skills and ability to contribute positively to a team environment.
  • Specific technical occupational knowledge and skill in most office equipment.
  • Problem solving and critical thinking skills.
  • Strong communication skills.
  • Excellent coordination skills specifically related to planning training workshops.