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Administrative Coordinator

2 months ago

Edmonton, Alberta, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HOPE IMMIGRATION AND CONSULTANCY INC. As an Administrative Assistant, you will provide administrative support to our staff and clients, ensuring the smooth operation of our office.

Key Responsibilities:
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with clients and staff.
  • Communication and Reception: Answer telephone calls, relay messages, and respond to emails in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business operations, ensuring accuracy and attention to detail.
  • Reporting and Documentation: Prepare and maintain reports, documents, and records, ensuring compliance with company policies and procedures.
  • Supply Management: Order office supplies and maintain inventory, ensuring efficient use of resources.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring easy access to information.
  • Correspondence and Documents: Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
Requirements:
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Skills: MS Windows, MS Word, MS Office, ability to work independently, attention to detail, and ability to multitask.
Work Environment:

Our office is a welcoming and inclusive environment, committed to providing support to newcomers and refugees. We offer a permanent position with 40 hours of work per week, and the language of work is English.