Event Coordination Specialist

4 weeks ago

Canada Halton Healthcare Full time

Position Overview:

We are seeking a dedicated Event Coordination Specialist to join our team at Halton Healthcare. This role is ideal for individuals who possess exceptional organizational skills and a creative mindset, enabling them to plan, promote, and execute a diverse range of events that significantly impact our community's health.

Key Responsibilities:

  • Event Management: Collaborate with event chairs and committees to strategize and implement key fundraising events, ensuring each event aligns with our mission.
  • Community Engagement: Provide guidance and support for events organized by community and corporate partners, fostering strong relationships.
  • Sponsorship Development: Customize sponsorship proposals and manage a portfolio of potential sponsors, ensuring their integration into event activities.
  • Budget Oversight: Develop and monitor event budgets, ensuring all financial aspects are managed effectively.
  • Volunteer Leadership: Recruit, train, and manage event volunteers, ensuring they are well-prepared to contribute to the success of each event.

Stewardship Initiatives:

  • Lead the planning and execution of stewardship and recognition events, aimed at appreciating our donors and educating the community.
  • Oversee donor appreciation programs, ensuring that individual donors feel valued and recognized.
  • Coordinate stewardship strategies for corporate and community partners, highlighting their contributions.
  • Maintain accurate records of donor recognition efforts, including recognition walls and naming opportunities.

Additional Duties:

  • Analyze and report on the effectiveness of events and stewardship programs, contributing to strategic business development.
  • Assist with other organizational programs during peak times, ensuring seamless operations.

Qualifications:

  • A diploma or degree from a recognized institution, along with relevant experience in event management or fundraising.
  • Proven experience in coordinating events and managing logistics.
  • Experience in volunteer management and collaboration with committees.
  • Proficiency in MS Office applications; familiarity with CRM systems is an asset.
  • Strong organizational skills with the ability to manage multiple projects simultaneously.
  • Attention to detail and adherence to deadlines are essential.
  • Positive attitude, self-motivation, and a commitment to teamwork.

Working Conditions:

  • This is a hybrid role, requiring time spent in a shared office environment.
  • Flexibility to work outside traditional hours may be necessary based on operational needs.
  • A valid driver's license and access to a vehicle are required.

Halton Healthcare is committed to diversity, equity, and inclusion in our hiring practices. We welcome applications from all qualified individuals and are dedicated to providing accommodations for applicants with disabilities throughout the recruitment process.

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