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Office Operations Specialist

2 months ago

Mississauga, Ontario, Canada X-Axis Solutions Full time
About the Role

X-Axis Solutions is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.
  • Office Management: Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Financial Management: Assist in the preparation of operating budgets and maintain inventory and budgetary controls.
  • Reporting and Communication: Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Training and Development: Train staff and oversee and co-ordinate office administrative procedures.
  • Conflict Resolution: Resolve conflict situations and plan and control budget and expenditures.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Skills: Excellent oral and written communication skills, efficient interpersonal skills, flexibility, organized, reliability, ability to multitask, time management, and team player.
  • Computer and Technology Knowledge: Proficient in MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, and MS Word.
Work Environment
  • Work Conditions: Fast-paced environment, work under pressure, tight deadlines, attention to detail, and large workload.
Language and Work Term
  • Language: English.
  • Work Term: Permanent.
  • Hours: 30 hours per week.