Administrative Coordinator

4 weeks ago

Edmonton, Alberta, Canada ETERNITY ELECTRIC INC. Full time
Job Title: Administrative Assistant

Eternity Electric Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team.

Key Responsibilities:
  • Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Manage and distribute mail, packages, and other materials in a timely and efficient manner.
  • Schedule appointments, confirm meetings, and make travel arrangements as needed.
  • Provide exceptional customer service, responding to phone calls, emails, and electronic inquiries in a professional and courteous manner.
  • Order office supplies, maintain inventory, and ensure a well-stocked and organized workspace.
  • Arrange travel itineraries, make reservations, and coordinate logistics for team members.
  • Greet visitors, direct them to the appropriate contacts or service areas, and provide general assistance as needed.
  • Develop and maintain manual and computerized filing systems, ensuring accurate and up-to-date records.
  • Prepare and proofread correspondence, forms, and other documents, ensuring accuracy and attention to detail.
  • Perform data entry tasks with precision and speed.
Requirements:
  • 1 year to less than 2 years of experience in an administrative role.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office and other software applications, with the ability to learn new systems quickly.
  • Ability to work in a fast-paced environment, with a high level of adaptability and flexibility.
Preferred Qualifications:
  • Experience working with indigenous communities, visible minorities, or refugees.
  • Knowledge of hiring policies and procedures, with a focus on diversity and inclusion.
  • Ability to work in a bilingual environment, with proficiency in English and/or French.

Eternity Electric Inc. is an equal opportunities employer, committed to diversity and inclusion in the workplace. We welcome applications from qualified candidates who share our values and are passionate about delivering exceptional service.

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