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Office Administration Specialist

3 months ago

Fergus, Ontario, Canada Fergus Esso Full time
Position Overview

The Administrative Officer plays a crucial role in ensuring the smooth operation of office functions within Fergus Esso. This position requires a proactive individual who can manage various administrative tasks efficiently.

Key Responsibilities
  • Review and Enhance Procedures: Assess and improve existing administrative processes to increase efficiency.
  • Delegate Responsibilities: Assign tasks to office support personnel to optimize workflow.
  • Prioritize Work: Set work priorities and ensure adherence to established procedures and deadlines.
  • Administrative Management: Oversee the administrative activities of the organization.
  • Policy Administration: Implement policies and procedures regarding record management in compliance with privacy legislation.
  • Office Services Coordination: Plan and coordinate office services, including accommodation, equipment, and maintenance.
  • Budget Assistance: Aid in the preparation of the operating budget and maintain budgetary controls.
  • Data Compilation: Gather data and create periodic reports, manuals, and correspondence.
  • Administrative Oversight: Supervise and coordinate office administrative procedures.
Supervisory Responsibilities

Supervise a team of 3-4 individuals.

Technical Skills

Proficient in MS Office applications.

Work Environment

This role is set in a fast-paced environment requiring the ability to work under pressure and meet tight deadlines while maintaining a keen attention to detail.

Experience Requirements

A minimum of 1 to 2 years of relevant experience is required.

Additional Benefits
  • Complimentary parking available.
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 30 hours per week