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Project Coordination Specialist
3 months ago
The Project Coordination Specialist plays a crucial role in providing comprehensive administrative and construction assistance for various projects within our Project Management team. This position requires close collaboration with the Director of Project Management and Project Managers to ensure effective documentation and administrative support, while also maintaining professional communication with clients and subcontractors.
KEY RESPONSIBILITIES:- Oversee all project documentation, including submittals, RFIs, and meeting minutes;
- Assist in directing project activities as assigned by the Project Manager, including planning, coordination, and problem resolution;
- Maintain logs for change orders, submittals, and project documents, preparing necessary documentation for construction meetings;
- Ensure timely and accurate submission of contract documents;
- Prepare and issue contracts for subcontractors;
- Compile and deliver Owner and Maintenance Manuals punctually;
- Engage with subcontractors to guarantee proper documentation and drawings for manuals;
- Keep the Warranty Log updated;
- Represent the company in meetings with clients and subcontractors;
- Support field personnel with technical assistance as needed;
- Monitor the progress of other contractors;
- Create Job Information Sheets and organize Job Files;
- Digitize plans through scanning and copying;
- Assume full project supervision in the absence of the Project Manager;
- Evaluate and price change orders;
- Generate project reports and documentation, collaborating with payroll for administration;
- Additional responsibilities may be assigned as necessary.
- A Bachelor's Degree in Construction Management or a related field is preferred. Equivalent training, education, and relevant experience will also be considered.
- Familiarity with construction technology, scheduling, equipment, and methodologies is essential.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.); experience with Accubid and Oracle is a plus;
- Professional demeanor with the ability to interact effectively with various stakeholders;
- Strong verbal and written communication skills; excellent organizational and record-keeping abilities;
- Attention to detail with a focus on error prevention;
- Proven organizational and time management skills;
- Ability to meet customer expectations and requirements;
- Self-motivated and capable of problem-solving;
- Adept at managing multiple tasks under tight deadlines while working collaboratively;
- Exceptional interpersonal skills;
- Demonstrated self-motivation and teamwork capabilities;
- Ability to understand and adhere to standard operating procedures;
- Professional conduct and appearance are expected at all times.
- Work is conducted in both indoor and outdoor settings with varying conditions;
- Office environment may include fluorescent lighting and air conditioning;
- Noise levels are typically low to moderate;
- Physical requirements may include occasional lifting of up to 75 lbs.;
- Involves computer work using keyboard and mouse.
- Up to 20% travel may be necessary.
- Competitive salary structure;
- Comprehensive Employee Benefits Program;
- Opportunities for Professional Development and Career Growth.
Symtech Innovations Ltd. is an equal opportunity employer. We value diversity and are committed to fostering an inclusive environment for all employees. We encourage all qualified applicants to apply without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable laws.
