Administrative Coordinator, Self-Employment Program

1 month ago

Vancouver, British Columbia, Canada YMCA of Greater Vancouver Full time
Job Title: Administrative Coordinator, Self-Employment Program

Job Summary:

The YMCA of Greater Vancouver is seeking an experienced Administrative Coordinator to support the Self-Employment Program. The successful candidate will provide administrative support to the program manager, staff, and participants, ensuring the smooth operation of the program.

Key Responsibilities:
  • Provide administrative support to the program manager, staff, and participants, including coordination of workshops, data collection, and tracking of client participation.
  • Process invoices, financial claims, and cheque requests, and support the team with compiling data for financial reports and statistics.
  • Creates and adapts orientation documents and support materials, updates forms and templates, and reviews and receives SE applications.
  • Provides administrative support for program promotion, participant intake and registration, processing of sensitive information, completion of financial documents, and funder reports.
  • Coordinates scheduling for virtual and in-person workshops for program delivery and recruitment workshops.
  • Communicates with program participants regarding workshops, schedules, program changes, and responds to any program participant inquiries.
  • Assists team members with general administrative duties, such as photocopying, faxing, scanning, data storage, or creating documents or materials.
  • Provides reception coverage, welcoming visitors, answering or referring inquiries, and directing visitors.
Requirements:
  • Certificate or Diploma in a related discipline.
  • A minimum of 3 years' experience providing administrative support in an office environment.
  • Proficient in Microsoft Office, including Word, Excel, Outlook, and OneDrive.
  • Strong communication and writing skills.
  • Ability to be flexible, adaptable, and multi-task in a high-demand environment.
  • Effective prioritizing and problem-solving skills.
About YMCA of Greater Vancouver:

The YMCA of Greater Vancouver is a charity dedicated to strengthening the foundations of community by nurturing the potential of children, teens, and young adults, promoting healthy lifestyles, fostering a sense of social responsibility, and delivering lasting personal and social change.

We are committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from diverse communities, including people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

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