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Engineering Project Coordinator
2 months ago
We are a specialized engineering company with international exposure and subject matter expertise in the design, fabrication, and qualification of sterile, high-purity, and potent containment process equipment and plants.
We are growing our company size and capabilities through the recruitment of talented professionals.
Job Summary:
The Project Coordinator will be a member of a cross-functional engineering team responsible for setting up internal project processes and serving as the primary contact point between our Engineering team and external clients, partners, and vendors.
Key Responsibilities:
- Set up and maintain 'Opportunities' and 'Active Projects' folders on internal network and PSA software
- Set up and schedule kick-off meetings, including inbound and outbound travel requests
- Lead project communication and coordination to ensure all performance, schedule, compliance, and budget requirements are met
- Develop and maintain project documentation such as project plans, presentations, meeting minutes, and commercial items (i.e., quotes, PO's, invoices, etc.)
- Upon contract award, complete a full assessment of coordination requirements from project schedule, budget, manpower, through to skill assessment
- Review timesheets to ensure they match field paperwork submissions and project budgets
- Prepare monthly schedule of values for invoicing purposes and work with Senior Process Engineer on invoice review
- Support Director of Process Engineer in quoting change orders
- Prepare various reports to support monitoring of project progress, costs, key performance indicators, etc.
- Identify and promptly communicate potential risks to key stakeholders
- Execute project close-out requirements, including lessons learned and client feedback forms
- Gather and ensure receipt and sign-off of all project deliverables
Requirements:
- Degree in engineering or related experience an asset
- Preferably 3 plus years' experience in an engineering environment
- Experience in the (bio)pharmaceutical and GMP compliant industries is an asset
- Highly organized, heightened attention to detail, and punctual to deadlines
- Strong verbal and written communication skills
- Proficient in Microsoft Office (particularly MS Excel and MS Project)
