Executive Administrative Assistant
2 months ago
The Government of Saskatchewan is seeking a highly organized and detail-oriented administrative professional to join our team as an Executive Administrative Assistant.
Key Responsibilities- Provide executive-level administrative leadership and office management support to the Executive Director of the Operations and Infrastructure branch and team.
- Manage the Executive Director's calendar, prioritize tasks, and schedule meetings.
- Assemble briefing materials for the Executive Director in preparation for meetings.
- Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.
- Monitor administrative processes and make improvements to ensure optimum efficiency.
- Train, mentor, and supervise administrative staff within the office.
- Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan visual identity standards.
- Participate in and coordinate management meetings, including drafting and distributing agendas, recording minutes, and tracking action items.
- Manage incoming and outgoing correspondence, ensuring proper distribution.
- Maintain manual and electronic filing systems, bring forward records, and manage records management systems.
- Verify, code, process, and track invoices for approval and payment, ensuring policy compliance.
- Compile expense information and prepare budget reports for review.
- Order supplies and handle office equipment repairs and furniture replacement.
- Independent and confident in organizing, prioritizing, and completing multiple tasks while dealing with frequent interruptions and tight deadlines.
- Proficient in managing budget activities and monitoring office expenditures.
- Approachable and collaborative to build strong working relationships.
- Exceptional communicator, both verbally and in writing.
- Innovative to identify and make process improvement recommendations.
- Thorough and accurate to ensure quality work.
- Adaptable to meet new challenges as they arise.
- A combination of formal education in business or office administration combined with senior-level administrative work experience.
- Experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
The Ministry of SaskBuilds and Procurement offers dynamic and challenging work for talented individuals in an environment that supports innovation, creativity, and diversity.
The Saskatchewan public service offers several employment advantages, including a competitive salary and benefits package, vacation, scheduled days off, and alternative leave options, opportunities for professional growth and development, and a diverse and inclusive workplace that values individual contributions.
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