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Study Abroad Program Coordinator

2 months ago

Calgary, Alberta, Canada SAIT Full time

About the Role

This is an exciting opportunity to join the Student Services department at SAIT as a Study Abroad Coordinator. As a key member of the team, you will play a vital role in supporting student success and mobilizing the campus community to achieve our shared goal.

Key Responsibilities

  • Student Semester Exchanges
    • Collaborate with partner institutions to ensure the successful development, promotion, and implementation of semester exchange programs.
    • Ensure that all logistics are in place for sending and receiving students through semester exchanges, including course mapping, admission, inbound and outbound orientation, etc.
    • Provide training to students, staff, and faculty participating in semester exchanges, virtual initiatives, and inbound trips.
    • Deliver pre-departure and post-departure training for SAIT semester exchange students.
    • Provide ongoing support for both inbound and outbound semester exchange students while they are on their exchange.
  • Hosting International Delegations and Students
    • Act as host to international delegations from external post-secondary institutions.
    • Provide logistical and administrative support for international delegations, including transportation, accommodations, gifting, cultural activities, and scheduling with SAIT stakeholders.
    • Project manage all GEN initiatives that happen on SAIT's campus and ensure they are delivered in a timely manner.
  • Virtual International Opportunities
    • Implement virtual international opportunities of various types, including COIL, GEN virtual service learning, GEN virtual competitions, etc.
    • Promote and collaborate with SAIT's academic schools to provide online international opportunities with other post-secondary institutions.
    • Research possible virtual opportunities to present to academic chairs.
    • Provide logistical support for academic chairs and faculty.
  • Data, Assessment, and Reporting
    • Track attendance and satisfaction reports for all areas within Study Abroad.
    • Ensure that the student mobility software is up to date with all initiatives within Study Abroad.
    • Maintain accurate record keeping of all students who participate in any aspect of Study Abroad, including outbound and inbound students, the trips they participate in, and the times of travel.
  • Promotions, Communications, Networking, and Marketing
    • Meet and collaborate with internal and external stakeholders to arrange semester exchanges, inbound trips, hosting, and virtual opportunities.
    • Update SAIT's website and intranet with current Student Engagement program information for all Study Abroad initiatives.
    • Promote programs through online and in-person information sessions, including SAIT events, school presentations, information sessions, and pop-up booths.
    • Work with XDOCS to design, print, and distribute promotional collateral.
    • Liaise and collaborate with the Study Abroad Project Manager to ensure all areas within Study Abroad are covered.

Qualifications and Experience

  • Minimum:
    • An undergraduate degree in a relevant area, such as Liberal Arts, Education, or Business.
    • 3-5 years' experience planning, coordinating, and managing multiple projects.
    • Ability to travel and have the appropriate identification and travel documentation.
    • Considerable international travel experience.
    • First-hand experience participating in study abroad as a student or trip leader.
    • Availability to coordinate and deliver programming on evenings and weekends as needed.
  • Preferred:
    • Graduate degree in a relevant area.
    • 3-5 years working in a post-secondary institution in a progressively responsible position.