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Administrative Coordinator

3 months ago

Richmond, British Columbia, Canada Westland I.I.C. Construction Ltd. Full time
Position Overview

The Executive Administration Officer plays a pivotal role in ensuring the smooth operation of office functions at Westland I.I.C. Construction Ltd. This position requires a blend of organizational skills and administrative expertise to support the company's objectives.

Key Responsibilities
  • Data Management: Compile and organize data to prepare essential documents.
  • Policy Coordination: Establish and coordinate administrative policies and procedures to enhance operational efficiency.
  • Staff Development: Train and mentor staff to improve productivity and service delivery.
  • Document Analysis: Analyze incoming and outgoing memoranda, submissions, and reports for accuracy and relevance.
  • Report Preparation: Prepare and coordinate the production and submission of summary briefs and reports.
  • Meeting Arrangements: Prepare agendas and make arrangements for committee, board, and other meetings.
  • Research Activities: Conduct research to support decision-making processes.
  • Stakeholder Engagement: Meet with individuals and groups to discuss issues and recommend various courses of action.
  • Liaison Duties: Liaise with departmental and corporate officials and other organizations.
  • Operational Management: Plan, organize, direct, control, and evaluate daily operations.
  • Customer Service: Provide exceptional customer service to clients and stakeholders.
  • Travel Coordination: Arrange travel, itineraries, and make necessary reservations.
  • Financial Administration: Prepare invoices, reports, memos, letters, financial statements, and manage contracts and other documents.
  • Event Management: Oversee the planning and execution of events.
  • Documentation: Type and proofread correspondence, forms, and other documents.
Required Skills and Experience
  • Educational Background: Bachelor's degree in a relevant field.
  • Work Experience: 2 to 3 years of experience in a similar role.
  • Technical Proficiency: Proficient in MS Office applications.
  • Industry Knowledge: Experience in real estate and business administration/management.
Employment Details
  • Employment Duration: Temporary
  • Working Language: English
  • Work Hours: 35 hours per week