Office Coordinator

4 weeks ago

Surrey, British Columbia, Canada Leonis Management & Consultants Ltd. Full time
Position Overview

We are seeking a dedicated and organized Administrative Assistant to support our operations at Leonis Management & Consultants Ltd.. This is a permanent position requiring a commitment of 35 hours per week and proficiency in English.

Key Responsibilities
  • Facilitate and coordinate various events such as seminars and conferences.
  • Assist in the consultation and grievance processes for staff.
  • Ensure the HR department's activities align with the organization's objectives.
  • Evaluate and enhance daily operational procedures.
  • Encourage and motivate team members.
  • Oversee budget planning and expenditure management.
  • Review HR initiatives to ensure compliance with relevant laws and regulations.
  • Supervise and guide other staff members.
  • Conduct training sessions for new and existing employees.
  • Establish and enforce office policies and procedures.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Develop and implement effective recruitment strategies.
  • Schedule and confirm appointments efficiently.
  • Manage contracts and agreements.
  • Oversee training and development programs.
  • Handle telephone communications and relay messages accurately.
  • Respond to electronic inquiries in a timely manner.
  • Oversee the development of internal communication strategies.
  • Compile and analyze data, statistics, and other relevant information.
  • Prepare comprehensive reports as needed.
  • Address employee inquiries and concerns effectively.
  • Maintain inventory and order office supplies as necessary.
  • Liaise with management, union representatives, and HR consultants.
  • Organize staff consultations and grievance procedures.
  • Administer payroll processes efficiently.
  • Arrange travel itineraries and make necessary reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Establish and maintain both manual and computerized filing systems.
  • Type and proofread various documents and correspondence.
  • Perform data entry tasks accurately.
  • Provide exceptional customer service.
  • Collaborate with the marketing department to convey marketing messages effectively.
  • Recruit and onboard new staff members.
  • Maintain and manage digital databases.
  • Perform basic bookkeeping duties as required.
  • Consult with clients post-sale to ensure ongoing support.
  • Conduct performance evaluations for staff.
  • Supervise office and volunteer personnel.
Personal Attributes
  • Strong multitasking abilities.
  • Exceptional oral and written communication skills.
  • Flexibility and adaptability in a dynamic environment.
  • Highly organized with attention to detail.
  • Team-oriented mindset.
  • Accuracy in all tasks.
  • Client-focused approach.
  • Reliable and punctual.
  • Effective time management skills.
  • Accountable and responsible.
  • Demonstrated due diligence in all activities.

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