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Operations Coordinator

2 months ago

Ottawa, Ontario, Canada Defence Construction Canada Full time
Job Summary

We are seeking a highly skilled and experienced Operations Coordinator to join our team at Defence Construction Canada. The successful candidate will be responsible for administering and maintaining components of our corporate security program, including the security clearance process and facility access control system.

Key Responsibilities
  • Act as subject-matter expert and provide guidance to candidates, employees and managers related to security matters
  • Manage the Corporate Security inbox and respond to queries
  • Administer the security clearance process and Dual ID/Access Card system
  • Ensure security-related databases and manuals are up to date and accurate, and comply with relevant processes and guidelines
  • Maintain components of DCC's corporate security program (e.g. security clearance process, facility access control system, library of security posters, Corporate Security intranet pages)
  • Maintain records and generate regular reports (e.g. on security clearance upgrades and renewals)
  • Collect, format and prepare data tables and reports to support business management and service line activities (e.g. aging, profit and loss and quarterly reports, reports for the Executive Management Group)
  • Provide administrative support to the Vice-President, Operations – Service Delivery, by processing and tracking invoices, tracking and reporting on accruals, tracking budget expenditures and time sheets
  • Prepare presentation packages for meetings of national directors and manage translation requirements for the Operations Coordination Team
  • Support Client-Partner relations by coordinating meetings and taking minutes
  • Coordinate project schedules, including maintaining schedules and tracking progress
Additional Responsibilities
  • Provide daily office management and general administrative support (e.g. greet visitors, order supplies, liaise with building operations, organize couriers)
  • Develop and maintain records, filing and tracking systems
  • Develop and maintain effective relationships within DCC, the Client-Partners and/or stakeholders
  • Provide administrative support to DCC committees and working groups, as required
  • Other duties as assigned
Requirements
  • College diploma in administration or related field with four to five years' relevant experience, or the equivalent
  • Human Resources Information System
  • Online Industrial Security Services system
  • Be bilingual (English and French; mandatory)
  • Manage multiple deadlines and priorities
  • Demonstrate attention to detail
Benefits
  • Public service pension
  • $400 Wellness Allowance (e.g., gym membership)
  • $1,500 for mental health services on top of regular $1,500 paramedical coverage
  • Telus Virtual Health Care
  • Hybrid workplace options including $400 allowance every two years to support work-from-home options
  • Enhanced inConfidence employee and family assistance program
  • Deluxe travel benefit plans
  • Comprehensive vacation and other paid leave plans