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Office Coordinator

3 months ago

New Westminster, British Columbia, Canada Campus Support Full time
Position Overview

The role of the Administrative Assistant at Campus Support is crucial for ensuring smooth operations within the organization. This position requires a proactive individual who can manage various administrative tasks effectively.

Qualifications
  • Education: Bachelor's degree
  • Experience: 3 to 5 years in a similar role
Key Responsibilities
  • Organize and facilitate seminars, workshops, and conferences.
  • Ensure efficient communication flow within the team.
  • Oversee and guide staff activities.
  • Assess and enhance daily operational processes.
  • Encourage and inspire team members.
  • Plan and structure daily workflows.
  • Supervise and mentor junior staff.
  • Conduct training sessions for new employees.
  • Document and prepare minutes for meetings and events.
  • Establish and implement office protocols and routines.
  • Manage appointment scheduling and confirmations.
  • Develop and oversee training and development initiatives.
  • Handle incoming calls and relay messages efficiently.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data and statistics.
  • Oversee report preparation and submission.
  • Address employee inquiries and concerns.
  • Welcome visitors and direct them appropriately.
  • Maintain both manual and digital filing systems.
  • Draft and proofread various documents.
  • Perform data entry tasks accurately.
  • Provide exceptional customer service.
  • Manage and maintain the digital database.
  • Carry out basic bookkeeping duties.
Technical Skills
  • Proficient in Google Docs and MS Office Suite (Excel, Outlook, PowerPoint, Word).
  • Familiarity with Adobe Acrobat Reader.
Specialization Areas
  • Record management and reporting.
  • Invoice processing.

Work Type: Permanent

Work Language: English

Hours: 40 hours per week