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Administrative Assistant
2 months ago
We are seeking an experienced Administrative Assistant to join our team at 2820448 Ontario Inc. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of our organization.
Key Responsibilities:- Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
- Coordination: Coordinate seminars, conferences, and other events, ensuring that all details are taken care of.
- HR Support: Assist the HR department in ensuring that our organization's goals are met, including coordinating activities and providing support as needed.
- Team Support: Coordinate the flow of information within the team, ensuring that everyone is informed and up-to-date.
- Training: Train staff on new policies and procedures, as well as provide ongoing support and guidance.
- Policies and Procedures: Establish and implement policies and procedures to ensure that our organization runs smoothly and efficiently.
- Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
- Customer Service: Provide excellent customer service, including answering phone calls, responding to emails, and resolving issues in a timely and professional manner.
- Information Management: Set up and maintain manual and computerized information filing systems, ensuring that all information is accurate and up-to-date.
- Correspondence: Type and proofread correspondence, forms, and other documents, ensuring that they are accurate and professional.
- Marketing Support: Work with the marketing department to understand and communicate marketing messages to the field.
- Recruitment: Recruit and hire workers, as well as carry out related staffing actions.
- Workplace Health and Safety: Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.
- Supervision: Supervise office and volunteer staff, providing guidance and support as needed.
- Awareness Training: Provide awareness training to employees to create a welcoming work environment for persons with disabilities.
- Inclusive Recruitment: Apply accessible and inclusive recruitment policies that accommodate persons with disabilities.
- Newcomer Recruitment: Recruit newcomers and/or refugees who were displaced by a conflict or a natural disaster.
- Foreign Credential Recognition: Support newcomers and/or refugees with foreign credential recognition.
- Mentorship Programs: Offer mentorship programs that pair newcomers and/or refugees with experienced employees.
- Diversity and Cross-Cultural Training: Provide diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
- On-the-Job Training: Offer on-the-job training tailored to youth.
- Awareness Training: Provide awareness training to employees to create a welcoming work environment for youth.
- Workshops and Counselling: Offer workshops, counselling services, or other resources to help Veterans navigate their transition into the civilian workforce.
- Flexible Onboarding: Offer flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace.
- Phased Retirement: Offer phased retirement options that allow mature workers to gradually reduce their workload.
- Phased Re-entry: Offer phased re-entry options for mature workers who are returning to work after retiring.
