Curriculum and Graduation Advising Specialist

3 weeks ago

Toronto, Ontario, Canada Douglas College Full time
Job Title: Curriculum and Graduation Advising Specialist

At Douglas College, we are seeking a highly skilled and detail-oriented individual to join our team as a Curriculum and Graduation Advising Specialist. This role is responsible for ensuring the accuracy and integrity of academic program requirements, providing exceptional support to students and faculty, and coordinating graduation ceremonies.

Key Responsibilities:
  • Advise program areas and course designers on course numbering, prerequisites, and co-requisites, ensuring compliance with academic policies and procedures.
  • Update and maintain accurate academic course data in Banner, including setup of new courses, revisions to existing courses, and withdrawal of courses.
  • Analyze prerequisite combinations using Boolean logic and enter prerequisites and co-requisites in Banner to ensure proper compliance at registration.
  • Review Education Council meeting minutes to ensure all curriculum guidelines have been approved and implemented.
  • Evaluate reports from BCCAT to determine and define attributes specific to courses, and insert and maintain attributes for courses.
  • Respond to requests from students and other institutions for copies of archived curriculum guidelines.
  • Advise students on program requirements, determining whether students meet these requirements, and coordinate all aspects of convocation ceremonies.
  • Evaluate graduation applications for Douglas College credentials according to established Education Council-approved program requirements.
  • Produce all levels of College credentials, ensuring accuracy of program and student name.
  • Identify and evaluate potential transfer credits that can be used to meet graduation requirements, referencing the BC Transfer Guide.
  • Liaise with College departments, Supervisor, or Associate Registrar regarding complex graduation requirements.
  • Assess, approve, or deny applications and communicate status of application.
Requirements:
  • Undergraduate degree from a recognized post-secondary institution.
  • Minimum of two years related work experience in a related field at a recognized post-secondary institution.
  • Knowledge of post-secondary policy and procedures, programs, graduation, transfer credit, and a range of registrarial processes.
  • Experience with basic computer programming languages to encode program requirements in the Degree Audit system.
  • Experience working with a degree audit system such as Degree Works and Banner.
  • Strong analytical, problem-solving, planning, coordinating, and organizational skills.
  • Excellent interpersonal and cross-cultural communication skills, including written and verbal fluency in the English language.
  • Ability to learn new software applications and technology quickly.
  • Ability to effectively train the College community on Degree Works.
What We Offer:

Douglas College offers a dynamic and supportive work environment, competitive compensation, and opportunities for professional growth and development.

If you are a motivated and detail-oriented individual with a passion for education and customer service, we encourage you to apply for this exciting opportunity.

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