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Project Manager, Facilities

2 months ago

Kirkland Lake, Canada Ontario Northland Full time
Job Title: Project Manager, Facilities

Ontario Northland is seeking a highly skilled Project Manager, Facilities to join our team. As a key member of our Facilities department, you will be responsible for managing construction projects and purchasing equipment to implement our capital plan and support ONTC initiatives.

Key Responsibilities:
  • Manage projects as assigned by the Manager, Capital Projects.
  • Prepare and supply detailed scope of work packages for installation, modification, operation, and maintenance of equipment, systems, and buildings with the assistance of consultants.
  • Prepare necessary documents for RFQs, RFTs, and RFPs to acquire the services of consultants, engineers, architects, and outside contractors to purchase new and/or modify or repair existing equipment, systems, and facilities.
  • Review contract plans and specifications for compliance with appropriate building codes and project requirements.
  • Work with Legal and Procurement to develop contract documents and quote/tender projects following company policies and procedures.
  • Purchase materials to complete projects following company policies and procedures.
  • Provide consistent, timely, and reliable communication between all project stakeholders, including ONTC personnel, professional service providers, and contractors to ensure that projects are thoroughly documented and understood.
  • Manage multiple contractors and vendors, coordinating, scheduling, and monitoring the work of ONTC trades, outside contractors, and suppliers.
  • Manage project schedules and track progress, identifying risks and developing mitigation and contingency plans. Prepare status reports as required.
  • Manage project documentation, including plans, specifications, RFIs, schedules, submittals, budgets, reviewing change orders, progress payment requests.
  • Maintain project files, contract documentation, and detailed cash flow tracking.
  • Maintain contract documentation on legal contract management software (Cobblestone).
  • Complete all project initiation charters and forms. Review cash flow projections (monthly and quarterly) in ONTC capital project tracking.
  • Create and assist in the creation of business cases for new capital projects.
  • Provide information to Enterprise Asset Management (EAM) program as requested.
  • Administer contracts, including safety orientation, field inspection, and supervision of contract work on various projects for the assigned area.
  • Coordinate with Facility Supervisors to identify building elements that will be covered by maintenance programs and building elements that will be covered by capital projects.
  • Coordinate with ONTC Supervisors for the implementation of Capital Projects.
  • Coordinate work activities with other departments to ensure safe, cost-effective execution of projects and planned maintenance work.
  • Occasionally, assist in troubleshooting maintenance issues and coordinate engineering support.
  • Maintain programs as required to ensure systems meet Canada Occupational Health and Safety Regulations (Pressure piping inspection records, Electrical inspection records, Building code inspection records, and Designated Substances).
  • Stay up to date with energy-saving and sustainability opportunities in the area of expertise.
  • Update SLAM software to aid in tracking ONTC's state of good repair journey.
  • Oversee all assigned facilities construction projects from conception to completion.
  • Assume other related duties as assigned by the Director of Facilities.
Requirements:
  • University degree in Construction Management or Engineering discipline (mechanical, electrical, structural, civil, architecture). Equivalent combination of education, training, and experience may be considered.
  • 3-5 years' experience in building systems in an industrial setting with practical knowledge.
  • Working knowledge and experience with various engineering disciplines.
  • Minimum 2 years of Project Management experience. Project Management (PMP) designation (or equivalent) is an asset.
  • Experience with Construction Contract Project Management (coordination, planning, scheduling, legal contracts, documentation, etc.).
  • Experience with preparation of cost estimates, budgets, and budgetary requests.
  • Ability to prepare and supply detailed scope of work documents and RFQs.
  • Ability to develop project plans, lead project teams, accomplish project steps within set time frames, and manage the work of consultants and contractors.
  • Ability to effectively use technology, including the Microsoft Office Suite, especially Teams, Word, and Excel.
  • Knowledge of Autodesk Build, Smartsheet, Questica, RSMEANS Data Estimating software is an asset.
  • Knowledge of current building and construction codes and regulations, including directives, policies, and practices relevant to the Federal and Provincial public sector.
  • Proven communication skills dealing with diverse stakeholders and ability to express views, ideas, and facts effectively both orally and in writing.
  • Knowledge and understanding of CCDC (Canadian Construction Documents Committee) contracts, including Article of Agreement, Condition of Contract, and Supplementary/Special Conditions.
  • Must be capable of working independently and under pressure with minimum supervision.
  • Valid G driver's license and the ability to travel.
  • Must possess excellent interpersonal and leadership skills.
  • Must be committed to company health and safety.

Ontario Northland is an equal opportunities employer and welcomes applications from diverse candidates. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/careers