Document Management Specialist

2 months ago

Vancouver, British Columbia, Canada IBI Group Full time

About IBI Group

IBI Group is a leading global design and technology firm that delivers innovative solutions for transportation, water, and infrastructure projects.

Job Summary

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team. As a Document Management Specialist, you will be responsible for managing and maintaining project documents, ensuring compliance with company procedures and industry standards.

Key Responsibilities

  • Manage and maintain project documents, including scanning, indexing, and organizing documents
  • Classify, sort, and categorize documents according to project document control system
  • Control issuance of documents and seek proper approval for the same
  • Review completeness and accuracy of documents, performing quality checks by following document control processes
  • Perform responsibilities of file migration and assist in auditing
  • Provide status reports on documentation regarding progress on workflow
  • Maintain Request for Information (RFIs) logs and distributing RFI responses as appropriate

Requirements

  • Bachelor's Degree and/or Diploma in Information Management
  • Proven experience as a Document Controller in the transportation sector, ideally with experience in project delivery
  • Involvement with large and complex projects from concept to delivery
  • Ability to prioritize daily tasks, manage time well, multitask, and troubleshoot while handling multiple deadlines
  • Detail-oriented, dependable, and trustworthy when in contact with complex and sensitive documents
  • Self-directed, with the ability to work independently and used to working in a fast-paced and deadline-driven environment
  • Strong communication and presentation skills, both verbal and written

Why IBI Group?

We believe in empowering our employees to be their best and making a positive impact on the communities we serve. As a Document Management Specialist, you will have the opportunity to work on exciting projects and contribute to the success of our team.

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