Administrative Assistant

3 hours ago

Mission, British Columbia, Canada School District #75 (Mission) Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at School District #75 (Mission). As an Administrative Assistant, you will provide administrative support to our school administrators, teachers, and staff, ensuring the smooth operation of our school office.

Key Responsibilities:
  • Provide administrative support to school administrators, teachers, and staff
  • Manage and maintain accurate records and databases
  • Process confidential and sensitive information with discretion
  • Perform a variety of secretarial duties, including but not limited to: telephone, relaying messages, reception, maintains filing system, photocopying, faxing, record keeping, expense claims, processing of report cards, sort and distribute mail and operation of standard office equipment
  • Typing of routine and confidential correspondence including but not limited to: bulletins, newsletters, reports, forms, report cards, IEP's, staff handbooks and parent handbooks
  • Prepare standard reports including but not limited to: monthly Principal Report on TTOC and staff absences, fire drills, accident/incident reports, and collects and prepares data for District and Ministry forms
  • Maintain school accounts including school cash, issue receipts and cheques, deposit funds, monthly bank reconciliations, GST summary and reconciliation of petty cash
  • Monitor/maintain inventory and place/receive/verify supplies and equipment orders
  • Submit maintenance work orders and transportation requisitions
  • Provide Health Unit with required information for medical alerts, kindergarten hearing/vision screening and student immunizations and other reports as required.
  • May administer minor first aid and advise parents of injury
  • May at the Administrator's discretion, provide administrative assistance for the Library
  • May provide assistance to itinerant staff
Requirements:
  • Completion of Grade 12 plus post-secondary education in office administration with previous related office experience over 6 months up to 1 year and minimum typing speed of 45 words per minute
  • Demonstrated knowledge and experience with standard software programs including word processing, spreadsheets and databases (e.g. Microsoft office)
  • Demonstrated knowledge and experience in office practices and procedures
  • Demonstrated knowledge and experience in basic bookkeeping
  • Sound knowledge of Business English, spelling, arithmetic, grammar and punctuation
  • Demonstrated ability to organize workflow and office systems such that work is prioritized to meet deadlines while dealing with interruptions
  • Ability to communicate effectively and demonstrate good public relations skills, exercising good judgement in dealing with a variety of student, staff, parent and public enquiries
  • Ability to work co-operatively and maintain effective working relationships
  • Working knowledge of school district operations, policies and procedures

A Vulnerable Sector Criminal Record Check will be required from successful applicants, with a review every five (5) years.

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