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Staffing Coordinator

4 weeks ago

Hamilton, Ontario, Canada Hamilton-Wentworth District School Board Full time
About the Role

The Hamilton-Wentworth District School Board is seeking a highly skilled and organized Staffing Coordinator to support the operational requirements of scheduled staffing processes for certain employee groups. Reporting to the Manager, Recruitment & Staffing, and through the direction of the Staffing Officer, the incumbent will act as a key liaison to internal and external collaborators and provide confidential staffing support to the Human Resources staffing functions.

Key Responsibilities
  • Organize the flow of confidential information related to scheduled staffing processes, including input and maintenance of employee information in the HRIS system.
  • Process pay memos, salary, vacation allocation, and position changes resulting from job postings in the HRIS system.
  • Support the coordination of staffing timelines, job postings, and interview processes for specific employee groups.
  • Participate on interview panels as needed.
  • Participate in on-boarding and orientation processes for new hires.
  • Terminate occasional employees who have not achieved Collective Agreement requirements to remain active as an occasional employee.
  • Calculate, maintain, and update seniority service based on Collective Agreement language.
  • Maintain employees in LTO positions in the HRIS system.
  • Calculate experience for pay grid levels based on Collective Agreement language.
  • Ensure payroll deadlines are met with all changes required in the HRIS system.
  • Coordinate the storage and retention of confidential staffing records in accordance with privacy legislation and the Board's retention schedule.
Qualifications
  • Completion of post-secondary education in Human Resources Management combined with a minimum of two years of experience in a human resources capacity in the public sector or equivalent as determined by the Board.
  • Ability to effectively manage multiple conflicting demands in a fast-paced environment.
  • Excellent interpersonal and communication skills related to problem-solving and conflict resolution, including the ability to manage sensitive employee issues with tact and diplomacy.
  • Customer service-oriented approach with strong communication, planning, organizational, and time management skills.
  • Proficient computer skills, including HRIS systems, database management systems, and Microsoft Office.
  • Demonstrate an anti-oppressive/anti-racist understanding and be responsive to the needs and interests of diverse collaborators.
  • Demonstrated commitment to working in a diverse school community and/or work environment.
Employment Equity Statement

The Hamilton-Wentworth District School Board is committed to building inclusive learning and working environments where students see themselves reflected in the curriculum, staff population, physical surroundings, and the broader community. We strive to build a workforce that embodies the values of human rights, equity, diversity, and inclusion, while reflecting and welcoming the diverse and distinct identities, experiences, and needs of our students and communities.

We especially invite and welcome applications from Indigenous Peoples, members of groups that commonly experience discrimination due to race, ancestry, colour, religion, and/or spiritual beliefs, or place of origin, persons with visible and/or invisible disabilities, persons who identify as women, and persons of marginalized sexual orientations, gender identities, and gender expressions.