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Administrative Coordinator

2 months ago

Edmonton, Alberta, Canada SPEEDY AUTO SERVICE Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SPEEDY AUTO SERVICE. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Office Administration: Provide administrative support to our team, including maintaining accurate records, managing files, and performing various administrative tasks.
  • Scheduling and Coordination: Schedule appointments, meetings, and events, and coordinate travel arrangements as needed.
  • Communication: Answer and direct phone calls, respond to emails, and provide excellent customer service to our clients and colleagues.
  • Data Management: Compile and maintain accurate data, statistics, and other information as required.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a well-stocked office.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure easy access to important documents.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Work Hours: 35 hours per week.
Work Environment

As an Administrative Assistant at SPEEDY AUTO SERVICE, you will work in a fast-paced office environment with a dynamic team. You will be required to work under pressure, maintain attention to detail, and perform repetitive tasks with accuracy and efficiency.

Personal Qualities
  • Ability to Multitask: Ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent Communication Skills: Excellent oral and written communication skills to interact with colleagues, clients, and management.
  • Flexibility: Ability to adapt to changing priorities and deadlines.
  • Organized: Highly organized and able to maintain accurate records and files.
  • Team Player: Ability to work collaboratively as part of a team.
  • Accurate: Attention to detail and ability to maintain accuracy in all tasks.
  • Client Focus: Ability to provide excellent customer service and focus on meeting client needs.
  • Reliability: Ability to maintain confidentiality and handle sensitive information with discretion.