Facilities Operations Coordinator

4 weeks ago

Guelph, Ontario, Canada The Co-operators Full time

Position Overview:

Company: The Co-operators

Department: Facilities Management

Employment Type: Full-Time

Work Model: Office-Based

Language: Proficiency in English is essential; knowledge of French is advantageous.

About Us:

The Co-operators is a prominent Canadian financial services co-operative dedicated to fostering a sustainable and resilient society. Our workforce is vital in achieving this mission, and we emphasize the importance of our people by cultivating a strong culture and providing ample development opportunities.

Role Summary:

The Facilities Operations Coordinator plays a crucial role in managing the daily services that support various business units. This position ensures that operational and service needs are met while assisting in the coordination of projects and services related to the facility and its personnel, thereby maintaining a professional and secure environment.

Key Responsibilities:

  • Oversee daily building services and liaise with various vendors.
  • Manage security protocols, including the administration of access cards and running periodic access reports.
  • Assist in the development and communication of the Facilities Business Continuity Plan.
  • Monitor expenditures, address service issues, and ensure vendor compliance with contractual obligations.
  • Contribute to the creation and management of vendor agreements and statements of work.
  • Coordinate staff relocations and workspace reconfigurations.
  • Update and maintain accurate building floor plans to support workplace planning.
  • Source and procure materials necessary for facility maintenance.
  • Address ad-hoc facility issues or employee requests and escalate as necessary.
  • Support the Facilities Office Coordinator and provide backup for other roles as needed.

Qualifications:

  • 2-3 years of experience in Facilities or Building Operations.
  • Post-secondary degree in Business Administration, Facilities Management, or a related field.
  • Facility Management Professional (FMP) designation is preferred.
  • Strong understanding of vendor management, security systems, and building operations.
  • Certified Facility Manager (CFM) credential is a plus.

Additional Information:

  • Occasional travel may be required.
  • Possession of a valid driver's license and personal vehicle is necessary.
  • Physical requirements include the ability to lift or move up to 50 lbs.
  • Potential exposure to various environmental conditions requiring health and safety precautions.
  • Participation in a rotational on-call schedule may be necessary.
  • Detail-oriented tasks requiring prolonged mental focus are part of the role.
  • Extended hours, including weekends, may be expected.

Benefits:

  • Opportunities for professional training and career advancement.
  • Flexible work arrangements to accommodate personal and family needs.
  • A comprehensive approach to employee well-being, including health programs and a supportive workplace culture.
  • Community engagement through volunteer opportunities.
  • Competitive salary and a comprehensive benefits package, including retirement savings plans, health coverage, and mental health support.

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