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Facilities Operations Coordinator
3 months ago
Company: Co-operators
Department: Facilities Operations
Employment Type: Full-Time
Work Model: Office-Based
Language: English is required, French is an asset.
The Opportunity:
As a prominent Canadian financial services co-operative, we are dedicated to fostering a sustainable and resilient society. Our team plays a crucial role in achieving this vision, which is why we prioritize our employees by cultivating a strong culture and offering development opportunities that empower our team to excel and fulfill our mission. You will collaborate with individuals who are genuinely passionate about our clients and communities.
Our national Workplace Services team is committed to providing support and expertise to our business partners, enabling their success through innovative thinking and collaborative efforts. We strive to deliver flexible and sustainable solutions while consistently adding value beyond expectations.
Key Responsibilities:
- Oversee daily building services and liaise with various vendors supported by Facilities.
- Manage security requirements and activities, including access card administration and generating access reports as needed.
- Assist in the coordination, testing, and communication of the Facilities Business Continuity Plan and associated procedures.
- Monitor expenses, address service issues, and ensure vendor compliance with contractual obligations.
- Participate in the creation and management of vendor master service agreements and statements of work.
- Coordinate staff relocations and workspace reconfigurations, updating Workplace Planning and Design accordingly.
- Provide updates to building floor plans to maintain accurate staff and furniture information.
- Source and procure materials necessary for building maintenance.
- Address ad-hoc building and vendor issues or employee requests as required.
- Support the Facilities Office Coordinator and provide backup for other Facilities-related roles as needed.
Qualifications:
- 2-3 years of experience in Facilities or Building Operations.
- Post-secondary degree in Business Administration, Facilities Management, or a related field.
- Facility Management Professional (FMP) designation is preferred.
- Strong knowledge of vendor management, security systems, and building equipment operations.
- Certified Facility Manager (CFM) credential is an asset.
Additional Information:
- Occasional travel may be required.
- Possession of a valid driver's license and insurance is necessary.
- Physical demands include frequent movement and the ability to lift or move up to 50 lbs.
- Potential exposure to health and safety risks, including chemicals and noise.
- Participation in a rotational on-call schedule, including evenings and weekends.
- Detail-oriented work requiring sustained mental concentration.
- Extended work hours, including weekends, may be necessary.
- This role involves direct interaction with clients and service providers.
Benefits:
- Opportunities for training and career development.
- Flexible work arrangements to accommodate personal and family needs.
- A comprehensive approach to well-being, including physical and mental health programs.
- Volunteer opportunities to contribute to the community.
- A competitive salary and total rewards package, including retirement savings plans, health benefits, and employee assistance programs.
