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Office Support Specialist
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Office Support Specialist
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Office Support Specialist
2 months ago
The Office Administrative Assistant plays a pivotal role in supporting the company's administrative and operational functions, ensuring the smooth execution of daily activities. This role demands a high level of organizational efficiency, document management expertise, and human resources support.
Key Responsibilities- Administrative Leadership: Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and organizing company events.
- HR and Payroll Support: Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment.
- Document Control and Compliance: Take charge of document management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements.
- Procurement and Inventory Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records.
- Financial Administration: Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
- Safety and Maintenance: Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
- Client and Staff Relations: Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
- Operational Support: Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
- Education: High School Diploma or equivalent required.
- Skills: Advanced proficiency in Microsoft Office applications, strong organizational and time management skills, and excellent interpersonal and communication skills.
- Work Environment: Primarily an office setting with a moderate noise level.
