Administrative Coordinator
2 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Trail Appliances LTD.
Key Responsibilities:- Establish and implement policies and procedures to ensure efficient office operations.
- Train and support other team members to enhance their skills and productivity.
- Record and prepare minutes of meetings, seminars, and conferences to facilitate communication and decision-making.
- Determine and establish office routines and procedures to maintain a smooth workflow.
- Schedule and confirm appointments to ensure timely meetings and events.
- Manage contracts and agreements to protect the company's interests.
- Answer telephone calls and relay messages to ensure prompt communication.
- Oversee the analysis of employee data and information to inform business decisions.
- Answer electronic inquiries to provide timely support.
- Compile data, statistics, and other information to inform business strategies.
- Advise senior management on administrative matters to ensure effective decision-making.
- Respond to employee questions and complaints to maintain a positive work environment.
- Greet visitors and direct them to the appropriate contacts or service areas.
- Set up and maintain manual and computerized information filing systems to ensure easy access to information.
- Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
- Perform data entry to maintain accurate records.
- Provide exceptional customer service to internal and external clients.
- Work with the marketing department to understand and communicate marketing messages to the field.
- Recruit and hire staff to ensure a skilled and diverse team.
- Maintain and manage digital databases to ensure accurate and up-to-date information.
- Consult with clients after sale to provide ongoing support and ensure customer satisfaction.
- Conduct performance reviews to evaluate employee performance and provide feedback.
- Plan, organize, direct, control, and evaluate daily operations to ensure efficient and effective use of resources.
- 7 months to less than 1 year of experience in an administrative role.
- Permanent employment with 40 hours per week.
- Fluency in English as the primary language of communication.
- Proficiency in MS Excel, MS Word, and MS Office.
- Excellent organizational and time management skills.
- Strong interpersonal and communication skills.
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