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Supply Chain Administrative Officer

3 months ago

Victoria, British Columbia, Canada PHSA Full time
Job Overview

The Purchasing Clerk V plays a vital role in the Supply Chain department, focusing on procurement and logistics operations.

Key Responsibilities

Support customers with their daily supply and service requirements, managing requisitions and disbursements for goods and services through procurement systems and software applications. Execute clerical tasks such as reconciling invoices, communicating with suppliers for invoice adjustments, and performing various administrative functions including word processing and data management. Prepare sourcing documentation and conduct necessary research to maintain master contract files, assisting Buyers and Leads in accordance with established sourcing methodologies.

Core Duties

Process orders for supplies, equipment, and services using computerized procurement systems, ensuring accuracy in requisitions, vendor communications, and order management. Maintain data integrity across supply chain files, entering new items and updates as directed by management. Address invoice discrepancies by researching issues, liaising with relevant personnel, and updating system files accordingly. Investigate and resolve issues related to backorders and damaged goods, coordinating with suppliers for necessary adjustments. Assist in contract sourcing by reviewing data for consolidation opportunities and preparing documentation for Buyer review. Collaborate with customers to identify requirements, source supplies, and provide product information, ensuring effective communication throughout the procurement process. Perform clerical duties in alignment with the Supply Chain Sourcing Methodology, ensuring data accuracy and documentation preparation as required. Prepare and maintain contract documentation, updating registries in accordance with policies and procedures. Respond to routine inquiries related to order management and coordinate communication for internal and external stakeholders. Execute general clerical tasks, including meeting minute documentation as necessary.

Qualifications and Skills

Completion of Grade 12, supplemented by accounting courses and relevant experience, or an equivalent combination of education and training. Strong written and verbal communication abilities. Effective organizational skills and the ability to manage multiple tasks. Physical capability to perform job duties and operate necessary equipment.

Additional Skills & Knowledge

Commitment to fostering reconciliation and understanding of Indigenous rights and issues. Familiarity with the socio-economic and historical contexts affecting Indigenous Peoples is considered an asset.

What We Offer

At PHSA, we are dedicated to providing the best possible care for our patients and their families. We value the contributions of our employees and offer a supportive work environment with numerous opportunities for professional development and growth.

Comprehensive benefits package, including pension plans and wellness resources. Access to extensive training programs and courses to enhance your skills. Flexible work options to accommodate various lifestyles. Opportunities for recognition and career advancement within one of BC's largest employers.

About PHSA

The Provincial Health Services Authority is committed to delivering equitable and effective health care services across British Columbia. Our core values emphasize respect, compassion, innovation, and partnership.

We strive to create a diverse and inclusive workforce, welcoming applications from individuals of all backgrounds, particularly those from historically marginalized groups.